The Friendship Food Company (www.friendshipfoods.net) proudly owns and operates 22 A&W; restaurants in Lower Mainland and Vancouver Island. We are an outstanding fast food service company where each operation/business unit serves as a model of excellence. Through our inspiring work environment and awesome business practices, we 'wow' each guest with perfect food and impeccable service that generate memorable experiences and enduring loyalty.

We are currently seeking an enthusiastic and experienced Part-Time Accounts Payable/ Administrative Assistant to join our sister company, Jem Family Restaurants Ltd., which operates PRET A Manger at Vancouver International Airport (YVR).

Please note that the successful candidate will be based at our head office located at Unit 1160, 853 Seaborne Avenue, Port Coquitlam, BC. This is not a remote position and approximately 20-25 hours per week, with a flexible schedule.

About the Role

We are looking for a detail-oriented and reliable Part time Accounts Payable / Administrative Assistant to join our Finance team.

The successful candidate will be responsible for day-to-day accounts payable activities, including invoice processing, payment preparation, vendor communication, account reconciliation, and maintaining accurate financial records. The role will also provide general administrative support to ensure the smooth operation of the head office.

This is a great opportunity for someone who enjoys working independently, is highly organized, and takes pride in accuracy and attention to detail.

Key Responsibilities: Accounts Payable





· Import major supplier bills weekly from the Point-of-Sale (POS) system, verify them against vendor statements, prepare payment requests, and post payments

· Process all other incoming invoices by verifying POS entries, forwarding invoices to the appropriate restaurants, reviewing work orders, matching supporting documentation, and obtaining approval from Operations Managers

· Review and post invoices in QuickBooks Online (QBO), including pre-authorized Visa and bank payments, and attach electronic copies of supporting documents

· Prepare bi-weekly payment batches, primarily through Interac and EFT, after ensuring proper supporting documentation and approvals are obtained

· Maintain an up-to-date vendor roster, including vendor contact information, for easy reference and to support restaurant operations

· Post petty cash transactions and gift card payments

· Assist with vendor statement reconciliations and follow up on outstanding items as required

· Perform other duties and special projects as assigned

Key Responsibilities: Administrative

· Provide general administrative support to ensure the smooth day-to-day operation of the office,



such as answering phone calls and direct inquiries as appropriate, order and maintain office supplies etc.)

· Import data into QuickBooks Online and export data from the POS system and other online data sources, including delivery platforms

· Assist with other administrative tasks as required

Skills and Experience

· Minimum 1 year of hands-on Accounts Payable experience, preferably in a high-volume, fast-paced environment

· Robust attention to detail and a high level of accuracy

· Ability to work independently while also contributing effectively as part of a team

· Hands-on experience with QuickBooks Online is required

· Proficiency in Microsoft Office, particularly Excel, Word, and Outlook

· Strong organizational and time-management skills

· Good communication and follow-up skills

· Ability to handle confidential financial information professionally

· Previous experience in the restaurant or hospitality industry is an asset

Compensation & Schedule

· $19.00–$21.00 per hour, depending on experience

· Part-time: approximately 20–25 hours per week

Flexible schedule

On-site position – Port Coquitlam, BC

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $19.00-$21.00 per hour

Benefits

- Flexible schedule

Ability to commute/relocate:
- Port Coquitlam, BC: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- Are you Authorized to work in Canada ?

Work Location: In person

📌 Part-Time Accounts Payable / Administrative Assistant (Port Coquitlam)
🏢 Jem Family Restaurants
📍 Port Coquitlam