Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will manage daily office operations, provide exceptional customer service, and support various administrative functions. This role requires solid computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment. Experience in medical or dental office settings is a plus.

Duties

- Manage front desk operations, including greeting visitors and answering phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, document proofreading, and general clerical tasks to ensure smooth office workflow
- Support bookkeeping and basic financial tasks related to billing and invoicing
- Provide excellent customer support and service to clients and patients
- Assist with appointment scheduling, calendar management, and follow-up communications
- Maintain organized office supplies and ensure the cleanliness of the reception area
- Support administrative projects as needed, including correspondence, report preparation, ordering materials,



and record keeping

Experience

- Previous office experience required; experience in an HVAC offices is highly desirable
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
- Familiarity with QuickBooks or similar bookkeeping software
- Strong computer skills including data entry, typing, proofreading, and managing multi-line phone systems
- Excellent organizational skills with attention to detail and accuracy
- Prior clerical or administrative experience demonstrating strong organizational abilities and customer service skills
- Knowledge of front desk procedures, phone etiquette, filing systems, and general office management practices

This position offers an opportunity to work in a professional environment where your organizational skills and administrative expertise will be valued. We seek a dedicated individual who can contribute positively to our team while providing outstanding support to our clients and staff.

Pay: $17.85-$23.00 per hour

Work Location: Hybrid remote in Kitchener, ON N2R 1S2

📌 Part-Time Office Administrative Assistant (Kitchener)
🏢 Touchstone Building Technologies
📍 Kitchener