Responsible for managing the daily operations of the payroll department including anticipating future requirements, hiring, coaching, mentoring, developing, and leading the payroll team. Provide leadership, expertise, and guidance on payroll related issues to other departments including operations, finance, and HR in a timely manner and in compliance with all government legislation while adhering to various collective agreements. Ensure timely and accurate processing of high volume, complex multi province, both union and nonunion, weekly and bi-weekly payrolls, including incentives, special payments, garnishments, benefits and taxes while ensuring that all deadlines are met.

Process all remittances relating to payroll including disbursements to benefit carriers, pensions, unions, tax authorities, and worker's compensation ensuring compliance with federal and provincial legislation and collective agreements. Checking and auditing all payrolls, ensuring legislative requirements are met. Analyze current payroll workflow processes across the entire organization with the objective to make recommendations for improvement of the processes and identifying synergy opportunities.

Focus on continuous improvement of the payroll function across the organization. Provide support to ERP in reviewing JDE payroll process guides and documentation for regionally specific customization to maintain payroll process manuals as needed and ensure compliance with all internal controls. Review payroll team’s updates and maintenance of burden rate sheets for unions and jurisdictions based on management, regional controllers, and corporate expectations/direction of company burdens to be applied.

Oversee the preparation and reconciliation of the year end process including T4s, RL1 and annual returns for WCB and EHT with the support of ERP. Accurate and confidential maintenance of payroll records, files and reports End to end processing of confidential Executive payroll Other ad hoc payroll related projects . A minimum of 10 years demonstrated payroll management experience in a complex,



high volume payroll environment (3000+ employees) Advanced knowledge of Federal and Provincial legislation Must have multi-union, multi-site, and multi-province experience.

Certified Payroll

Manager designation from the National Payroll Institute; a minimum of Payroll Compliance Practitioner (PCP) required. Completion of an accredited accounting program (CA. CGA, or CMA) considered an asset. US Payroll experience would be considered an asset. Operates with a high level of personal integrity, ethics, and values Robust customer focus Teamwork and collaboration - team-oriented, with excellent relationship building and communication skills.

Maximizes Business

Performance and Team Effectiveness Ability to utilize a customer service approach to both internal staff as well as external regulators, including the use of analytics Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.





Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here .

Residents of countries governed by GDPR may access our policies here . the individual’s skill sets, experience and training; office location and other geographic considerations; With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

📌 Payroll Supervisor - Operations (Ontario)
🏢 Vaco by Highspring
📍 Ontario