Job Summary:We are seeking a highly organized and detail-oriented Purchasing Assistant &

- Logistics Coordinator to manage our daily procurement activities and coordinate inbound shipments originating from overseas, within Canada &
- USA. In this role, you will be responsible for creating purchase orders, tracking vendor deliveries, arranging freight transportation, and ensuring inventory accuracy. The ideal candidate thrives in a fast-paced environment, possesses strong negotiation skills, and excels at solving logistical challenges to minimize supply chain disruptions. Core Responsibilities:Procurement &
- Purchasing Support:
- Process Requisitions: Review internal purchase requests and verify material specifications and quantities.
- Generate Purchase Orders: Create, issue, and track POs within the SAP ERP software system.
- Vendor Management: Maintain daily communication with vendors to confirm order status, pricing, and ship dates.
- Invoice Reconciliation: Match supplier invoices against purchase orders and receiving logs before forwarding to accounts payable.
- Landed Cost Calculation: Calculate total landed costs for international and domestic shipments by factoring in FOB price, freight, customs duties, insurance, and local delivery fees.

Logistics &
- Freight Coordination:

- Arrange Shipments: Coordinate land, sea, and air freight transportation with third-party logistics providers (3PLs) and carriers.
- Logistics Coordination: Coordinate with freight forwarders and customs brokers to secure shipping quotes and ensure accurate tariff classifications (HS codes).
- Shipping Documentation:



Ensure all shipments have required documentation such as bills of lading (BOL), commercial invoices, customs paperwork, and international shipping labels referencing PO #s.
- Track Inbound Deliveries: Monitor shipments from origin to destination and proactively resolve transport delays or routing issues.
- Freight Audit: Review carrier freight bills to verify correct freight classifications and rate agreements.

Inventory Control &
- Warehouse Liaison:

- Monitor Stock Levels: Track inventory counts and identify replenishment thresholds based on production timelines or sales data.
- Verify Receipts: Collaborate with warehouse staff to confirm that incoming goods match the purchase orders without shortages or damage.
- System Data Entry: Keep internal databases, master price lists, and inventory systems updated with real-time order data.
- Discrepancy Resolution: File claims with carriers or vendors regarding transit damage, incorrect items, or supply non-conformance.

Database Maintenance:

- Monitoring Quality &
- Policies: Maintenance of formulated company-wide rules for data collection, storage, sharing and disposition.
- Conduct routine audits to identify and fix errors, ensuring data remains reliable.
- Analysis:



Analyze historical sales trends and seasonal patterns to assist the team in generating inventory demand forecasts.

Other:

- Office kitchen clean-up in the mornings and end of day.

Education, Skills, and Qualifications:Required:

- Experience:
- Minimum 2 years of experience in a purchasing, inventory control, logistics coordination or a collaborative role supporting a demand planner.
- Education: High school diploma required.
- Technical Skills:
- Solid experience with Microsoft Excel (VLOOKUPs, pivot tables and formulas).
- Communication:
- Robust interpersonal skills with excellent verbal and written skills to negotiate terms with vendors and handle customer issues professionally.
- Detail-Oriented:
- High level of accuracy in data entry and verification of extensive documentation, mass database management.
- Financial &
- Analytical Acumen: Strong ability to interpret historical sales data, recognize seasonal trends and translate data sets into actionable purchasing patterns.

Preferred:

- Professional certifications such as Certified Supply Chain Professional (CSCP) or equivalent work experience.
- Associate's degree in Supply Chain and Logistics or equivalent work experience.
- Knowledge:
- Strong understanding of global logistics, Incoterms (e.g., FOB, EXW, DDP), good understanding of tariff classifications and HS codes and how these terms and currency fluctuations impact total product cost.
- Proficiency in SAP B1 ERP software and basic knowledge of SAP B1 SQL queries would be an asset.

📌 Purchasing Assistant (Vancouver)
🏢 West Coast Gifts
📍 Vancouver