Position: Real Estate Coordinator

Company: Welbec Properties Inc.

Location: Vancouver, BC (On-site)

Position Type: Full time, Permanent

About Us:Welbec Properties (“Welbec”) is an established, private real estate investment company with a rich history spanning three decades. With a strong value-add minded approach, Welbec is focused on acquiring, improving, and managing industrial, retail, multi-family, and value-add properties across Western Canada. Headquartered in Downtown Vancouver, the firm operates a diverse portfolio of residential and commercial assets across the Greater Vancouver Area, Northern BC, Calgary, and Regina.

Grounded in a commitment to proactive, hands-on asset management, Welbec Properties is seeking a highly organized, professional, and detail-oriented Real Estate Coordinator to join our team.

About the Job:The Real Estate Coordinator will play a significant role as a multi-disciplinary coordinator supporting the Investments, Property Management, Finance, and Legal teams.

The Real Estate

Coordinator will be responsible for administering the lifecycle of transaction files, managing data rooms, organizing commercial and residential lease documents, drafting preliminary transaction documents, and coordinating closely with various external brokers, vendors, and appraisers. The ideal candidate is a proactive professional who can prioritize tasks from various departments while exercising sound judgment when handling sensitive deal and tenant information.

What you Bring

1. Investments and Transactional Support

- Establish and maintain Welbec’s internal filing system and data rooms to support the due diligence process for acquisitions and dispositions.
- Coordinate with commercial brokers, appraisers, lenders, and building inspectors to schedule property tours and site visits.
- Provide administrative support for the investments team by preparing Letters of Intents (LOIs) / Requests for Proposals (RFPs), drafting marketing materials, and preparing lease and sale comparable tables as required.




- Manage Welbec’s acquisition and leasing pipeline, tracking key expiry and milestone dates.

2. Lease and Property Administration

- Manage lease administration across the commercial and residential portfolio.
- Process rental applications (background/reference checks), draft residential leases, and coordinate resident move-ins/move-outs.
- Respond to tenant/vendor inquiries, distribute building notices, and coordinate maintenance work orders as required.

3. Legal and Compliance Support

- Draft introductory offers to lease and standard corporate contracts under legal counsel’s direction
- Maintain Welbec’s physical/digital files and contracts, ensuring all documents are signed, organized, and securely archived.
- Support compliance reviews by verifying active insurance policies and business licenses across different tenants and properties.

4. Finance and Database Administration

- Assist the Finance team with tenant accounts receivable, tracking past-due balances and preparing collection notices as necessary.
- Compile historical utility data, property tax filings, and maintenance histories to support annual budgeting and common area maintenance (CAM) reconciliations.

Key Qualifications

- 0-2 years of related experience in commercial real estate or property management.
- A bachelor’s degree or diploma in Real Estate, Urban Land Economics, Business Administration, or a related field is preferred.
- Strong MS Office skills, including Word, Excel, PowerPoint, Outlook & Sharepoint.
- Hands-on operational experience with Yardi Voyager and various AI tools (Claude, Gemini, ChatGPT) are an asset.
- Excellent verbal and written communication skills
- Self-motivated and able to work effectively both independently and as part of the team.
- Ability to prioritize competing tasks from different departments while maintaining strong attention to detail.
- Genuine eagerness to learn more about the commercial real estate industry.

Compensation

- $55,000 - $60,000 annual base salary, commensurate with education and experience.
- Annual bonus and benefits package.

📌 Real Estate Coordinator (Vancouver)
🏢 Welbec Properties
📍 Vancouver