Are you a friendly, organized, and professional individual looking for a dynamic role in a thriving environment? We’re on the hunt for a Receptionist who thrives in a fast-paced setting and enjoys making a positive first impression. If you’re passionate about providing exceptional service and want to be an integral part of our team, we want to hear from you!

Position Summary

Performs reception duties both for incoming telephone calls and in person for Cancoil Thermal Corporation. Processes incoming and outgoing mail and courier packages. Assists Logistics Coordinators with shipping documentation.

Responsibilities

- Answers telephone inquiries, screens calls, refers calls to appropriate staff and assesses calls directed to the President.
- Greets Customers, Vendors and General Public and accepts in-person resumes on behalf of Human Resources.
- Records absences and informs each department and Human Resources of each absence.
- Prints Tags and labels for production control
- Processes incoming mail by stamping each invoice or document with a date stamp as well as logging it into a spreadsheet.
- Processes outgoing mail by logging it into a spreadsheet. Opens non-directed mail and delivers to appropriate individual or department. Applies postage as required and delivers to mailbox.




- Assists the Logistics Coordinator to create Bills of Lading (B.O.L) and Customs documentation.
- Customer Order Data Entry.
- Maintain Order files and quote files
- Performs other duties as may be assigned.

Qualifications:

Education: Minimum Secondary School Graduation Diploma or equivalent.

Experience: At least one year’s office experience including receptionist duties.

Demonstrated computer application experience in word processing and Microsoft Excel.

Other: Proficiency in oral and written communications an aptitude for handling all types of inquiries in a diplomatic manner.

Working Conditions:

Normal office environment working conditions apply. May be seated for long periods (3-4 hours).

Job Types: Full-time, Permanent

Pay: $25.48 per hour

Advantages

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Application question(s):
- Are you aware this is an on site position only, Monday to Friday?
- We are not located on public transit routes. Do you drive and have your own vehicle?

Education:
- Secondary School (preferred)

Experience:
- Administration: 1 year (required)

Language:
- Fluent English (required)

Location:
- Kingston, ON (required)

Work Location: In person

📌 Receptionist (Kingston)
🏢 Cancoil Thermal
📍 Kingston