Job Summary

We are seeking an energetic and highly organized Receptionist/Office Coordinator to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, coordinate office operations, and provide exceptional customer support.

Your proactive approach and attention to detail will help keep our office running smoothly, fostering a positive experience for clients, staff, and visitors alike.

Responsibilities

- Greet visitors warmly, direct them appropriately, and maintain a professional front desk presence
- Manage multi-line phone systems with excellent phone etiquette, directing calls efficiently and professionally
- Handle incoming correspondence, emails, and inquiries promptly and accurately
- Perform data entry tasks using Microsoft Office and Google Workspace tools to maintain organized records
- Maintain filing systems—both digital and paper—to ensure easy retrieval of documents
- Assist with appointment scheduling, calendar management, and coordination of meetings or events
- Provide administrative support including proofreading documents, preparing reports, and managing office supplies
- Ensure the office environment is organized, clean, and welcoming for staff and visitors

Qualifications





- Proven clerical experience with robust organizational skills in an office setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with data entry, filing systems, and general administrative tasks
- Familiarity with multi-line phone systems and excellent phone etiquette skills
- Previous customer service experience—preferably in a medical or dental office environment—demonstrating professionalism and patience
- Strong typing skills with attention to detail for proofreading and document accuracy
- Ability to handle multiple priorities efficiently in a fast-paced environment
- Excellent organizational skills with a proactive attitude toward problem-solving

Job Hours:

- Monday: 3:00 pm – 7:00 pm
- Tuesday: 10:00 am – 7:00 pm
- Wednesday: 3:00 pm – 7:00 pm
- Thursday: 3:00 pm – 7:00 pm
- Friday: 10:00 am – 3:00 pm

Join us to be part of a vibrant team where your organizational talents and customer service skills make a real difference! This paid position offers an engaging work environment where your contributions help ensure smooth daily operations.

Please be advised that only those applicants selected for an interview will be contacted.

Pay: $20.00-$22.00 per hour

Benefits

- On-site parking

Work Location: In person

📌 Receptionist/Office Coordinator (Thornhill)
🏢 Professional Care Rehab Centre
📍 Thornhill