Executive Administrative Assistant Full Time, PermanentLocation: Bradford, ON, On-site Hours: Monday – Friday 8:00 AM – 4:30 PM, with a ½ hour lunch break. Some additional hours may be required during busy periods, planning, or company events. Salary: Up to $90K Reports to: President & Vice PresidentClientFamily-owned company that gained their reputation for quality and built itself a household name in Europe. They provide high quality leisure products that not only look good but also enhance a wearer’s lifestyle. PERKS:Family oriented and happy work environmentMonday to Friday – day shiftsStable company, in business for over 22 yearsStaff discounts!!Family environmentNo evening or weekend shifts.2 weeks’ vacationOpen door policyPosition OverviewOur client is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level, discreet support to the executive team and senior leadership. This role blends white-glove executive assistance with project coordination and strategic partnership, managing executive priorities, communications, and confidential matters while enabling leadership to focus on strategic initiatives and revenue growth.Key Responsibilities: Executive Office Support Provide comprehensive administrative support to the President and VP & executive teamAnticipate executive needs and proactively manage tasks to reduce bottlenecks.Manage complex calendars, schedule meetings, and coordinate appointments.Prepare agendas, take minutes, and follow up on action items from meetings.Organize and maintain documents, files, and records (digital and physical). Including Contract Draft, proofread, and edit correspondence, presentations, and reports.Monitor deadlines, projects, and initiatives to ensure timely completion.Serve as a liaison between executives, staff, clients, and external partners.Screen calls, prioritizing and responding on behalf of executives when appropriate.Arrange domestic /international travel, including detailed itineraries, accommodations, and transportation.Coordinate special events, corporate meetings, and sales and staff meetingsAnticipation of needs - materials, information and logistical needs in advance of meetings and decisions.Administration Support for Workforce & Compliance Tasks Schedule Health & Safety committee meetings, calendar invites, prepare distribute Ministry approved Template agendas,



circulate meeting minutes for review and approval of Committee members.Administration Support for Workforce & Compliance Tasks Provide comprehensive administrative support to the President and VP & executive teamAnticipate executive needs and proactively manage tasks to reduce bottlenecks.Manage complex calendars, schedule meetings, and coordinate appointments.Prepare agendas, take minutes, and follow up on action items from meetings.Organize and maintain documents, files, and records (digital and physical). Including Contract Draft, proofread, and edit correspondence, presentations, and reports.Monitor deadlines, projects, and initiatives to ensure timely completion.Serve as a liaison between executives, staff, clients, and external partners.Screen calls, prioritizing and responding on behalf of executives when appropriate.Arrange domestic /international travel, including detailed itineraries, accommodations, and transportation.Coordinate special events, corporate meetings, and sales and staff meetingsAnticipation of needs - materials, information and logistical needs in advance of meetings and decisions.Sales Coordination Support Coordinate communications related to sales initiatives, campaigns, and project updates.Greet retail customers and visitors with professionalism and warmthOrganize and track sales projects.Assist in the preparation and documentation of sales reports.Conduct research to support strategic decisions, sales planning, and executive initiatives.Compile data, prepare analyses, and provide actionable insights for leadership.Coordinate cross-department tasks and follow-ups.Support creation of sales presentations and materials.Assist with pricing adjustments.Schedule Health & Safety committee meetings, calendar invites, prepare distribute Ministry approved Template agendas, circulate meeting minutes for review and approval of Committee members.Financial / Contract Administrative Tasks Onboard current employees: welcome, distribute policy manual, contact & tax forms,



and submit to President & payroll provider.Sales Coordination Support Coordinate communications related to sales initiatives, campaigns, and project updates.Greet retail customers and visitors with professionalism and warmthOrganize and track sales projects.Assist in the preparation and documentation of sales reports.Conduct research to support strategic decisions, sales planning, and executive initiatives.Compile data, prepare analyses, and provide actionable insights for leadership.Coordinate cross-department tasks and follow-ups.Support creation of sales presentations and materials.Assist with pricing adjustments.Financial / Contract Administrative Tasks Assist with budgeting, expense tracking, and financial reimbursement for executivesOversee internal purchase requests and seek cost-effective supply optionsLiaise with vendors to optimize purchasing decisionsMaintain organized and confidential digital records, upload Legal contract into management softwareCompile data, prepare analyses, and provide actionable insights for leadership. Serve as a liaison between executives, staff, clients, and external partners.Confidentiality & Organization Maintain a high level of discretion with sensitive information.Implement and maintain organizational systems to support efficiency and productivity.Ensure all executive and sales documentation is accurate, accessible, and up-to-date.Manage small-to-medium projects from planning through execution, ensuring alignment with executive priorities.Skills & Qualifications 5+ years of administrative experience, preferably supporting executivesProven experience supporting senior executives in a fast-paced environment.Discretion and professionalism in handling sensitive & confidential informationAbility to work independently and manage multiple changing prioritiesStrong organizational, multitasking, and time-management abilities.Excellent written and verbal communication skills.Proficiency with MS Office, CRM tools, project management software, and document management systems.High attention to detail, accuracy, and professionalism.Ability to manage confidential and sensitive information discreetly.Experience in sales administration or coordination is an asset.Proactive, adaptable, and able to anticipate executive needs.Proficiency in Microsoft Office Suite and document management systems

📌 Executive Administrative Assistant - Up To C$90,000 A Year (Guelph)
🏢 Beyond Bilingual
📍 Guelph