Brief Description

Registrar Administrator - Academics

Position Description The Position

This position has primary responsibility over course completion tracking, document creation and file management work. This role maintains and retrieves records as needed, ensuring the system is well organized. It also ensures academic records are accurate, reliable and that tracking procedures are followed in accordance with established standards and audit requirements.

Reports to: Academic Records Supervisor

Reporting to this position: N/A

Reporting indirectly to this position: Registrar

Major Accountabilities/Responsibilities (Including But Not Limited To The Following)

- Assist with the tracking of student academic records
- Maintain, scan and index materials in Fileroom
- Work closely with faculty to ensure grades are accessible to students
- Evaluate student records for graduation eligibility
- Prepare student graduation documents on completion of the program
- Create unofficial certificates for workshops/continuing education
- Complete education verification requests from third party or regulators
- Transfer data from student learning platform to internal tracking sheets
- Communicate with students via phone and email, working within a shared email environment
- Collaborate with other departments to track student progress
- Assist with the compilation of statistics and reports that are required to ensure that government reporting (i.e.

Annual

Report) is accurate and efficiently produced by required deadlines

Education And Experience

- Post-secondary certificate/diploma in Records Management,



Administration or other relevant program (i.e. business)
- Experience working with databases and files
- Experience working within Microsoft suite (Excel in particular) and Sharepoint

Skills And Competencies

- High attention to detail with ability to prioritize and multi-task under strict deadlines
- Friendly, positive, customer focused attitude
- Strong time management skills
- Ability to maintain strict confidentiality including the ability to recognize situations in which confidentiality is required

Personal Characteristics

- Display a professional appearance and demeanor at all times
- Is approachable, positive, respectful and courteous
- Able to build strong relationships and work within a team setting
- Reliable and dependable
- Solid interpersonal skills
- Able to use initiative
- Critical thinker and problem solver
- Demonstrates a commitment to student success and ability to pro-actively work with students to ensure their success

Role Expectations

- Support MaKami’s vision of providing a positive learning environment for all students, and culture of supporting and valuing each other as a member of the MaKami ‘family’
- Perform all assigned duties and responsibilities with confidence and to the best of your abilities
- Continually seek the most effective ways to streamline daily activities, reduce costs or improve quality of products and services
- Be respectful of others, proactively communicating with a high degree of transparency, respect and professionalism
- Work collaboratively with others through the sharing of ideas and knowledge

📌 Registrar Administrator, Academics (Calgary)
🏢 MaKami College
📍 Calgary