Role Overview

We are seeking a proactive, organized, and detail-oriented Program Operations & Administrative Coordinator to support global Program Management teams during product design and development.

Key Responsibilities
Coordinate program meetings, calendars, scheduling, and logistics using MS Office and Smartsheet.
Maintain program templates, documentation, and records

.
Coordinate and facilitate

Program Management staff meetings

.
Manage program materials including ordering, receiving, storing, and global distribution

.
Create and process

Purchasing Card (P-Card) orders accurately and according to established processes.
Track orders, invoices, and follow-ups and respond to internal stakeholder inquiries.
Collaborate with cross-functional and global teams to support program activities.
Identify prospects for process improvement and help implement solutions.





Required Qualifications
Bachelor’s degree or equivalent.
2+ years of qualified experience in a dynamic business workplace.
Strong communication, organization, time management, and multitasking skills

.
Ability to work independently and manage multiple priorities.
Strong attention to detail and accuracy.
Proficiency with:
MS Office:

Outlook, Word, PowerPoint, Excel, Teams
Smartsheet
Confluence
SharePoint
Power BI

Preferred
Experience in

Program Management, Project Coordination, Operations, or Administrative Support

.
Knowledge of

Planisware is a plus.
Experience with purchasing/P-Card processes, invoice tracking, or materials coordination is an advantage.

📌 Operations Administrator Mississauga (Canada)
🏢 ExcelGens
📍 Canada