About Us:

Ex Animo Coffee & Pastry is a rapid growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.

Position Summary:

The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our production teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and effective.

Responsibilities:

Bookkeeping:
Maintain accurate financial records using QuickBooks or similar software
Process accounts payable and receivable
Reconcile bank and credit card statements
Prepare monthly financial reports for management
Perform basic bookkeeping (Cash, AP, AR and inventory)
Generate invoices and process the payment

Office Administration:
Answer phone calls and emails professionally, provide phone etiquette and excellent customer service to clients and visitors
Maintain filing systems and company records




Assist with order entry, invoicing, and customer account management
Assist in organizing daily orders and communicating with roasting and kitchen staff
Handle shipments to Canada and USA
Organize and maintain physical and electronic files and records
Assist in the development and implementation of office policies and procedures

Requirements:
3+ years of experience in bookkeeping and office administration
Proficiency with QuickBooks (or similar software) and Microsoft Office Suite
Strong proficiency with Microsoft Excel
Strong attention to detail and organizational skills
Ability to multitask and prioritize effectively in a quick-paced environment
Excellent communication skills, both written and verbal
Experience in the food industry is a plus, but not required
Someone looking to grow with the Company
Self starter

We offer competitive compensation based on experience. If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you!

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Work Location: In person

📌 Office Administrator/bookkeeper Burnaby (Canada)
🏢 Ex Animo Coffee u0026 Pastry
📍 Canada