Third Pole Immigration Services is looking for a reliable and detail-oriented Office Assistant to join our Surrey office.

The successful candidate will assist with day-to-day administrative work, document preparation, file organization, client communication, and general office support.

Responsibilities
Prepare, edit, organize, scan, and manage documents
Assist with client files and maintain accurate electronic records
Perform data entry and general administrative duties
Communicate with clients by phone, email, and in person
Schedule appointments and assist with office coordination
Prepare letters, forms, spreadsheets, and other documents
Organize and combine PDF documents and maintain proper file naming and storage
Provide general support to consultants and other office staff

Qualifications
Solid computer skills and ability to work efficiently with office software




Proficient in Microsoft Word and Microsoft Excel
Proficient in Adobe Acrobat and Foxit PDF software
Comfortable working with email, online portals, scanning, printing, and electronic document management
Solid attention to detail and organizational skills
Ability to handle confidential information professionally
Ability to manage multiple tasks and deadlines
Previous experience working with an immigration consultancy or immigration law office is an asset
Previous administrative or office experience is an asset

Language Requirements Candidates must be proficient in English, Punjabi, and Hindi, including speaking, reading, and understanding all three languages.

Pay: $18.50-$20.50 per hour

Work Location: In person

📌 Office Assistant Surrey (Canada)
🏢 Third Pole Immigration Services
📍 Canada