We’re building a relationship-oriented bank for the up-to-date world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com.

What You’ll Be Doing
CIBC Capital Markets provides corporate, government, and institutional clients with innovative solutions to help them raise capital, and grow and invest actively throughout North America, Latin America, and key financial centres around the world. Our mission is to bring Canadian Capital Markets products to Canada and the rest of the world, and also bring the world to Canada.

We are seeking a highly motivated Executive Assistant to support our Capital Markets teams. Collaboration and ingenuity are at the core of everything we do. As an Executive Assistant, you will be a key partner to our leaders and their teams. Your proactive support and organizational expertise will help drive operational excellence and enable our team to deliver exceptional results in a rapid‑paced, high‑impact environment. This is a unique chance to work alongside top‑tier professionals, gain exposure to a broad network across the firm, and play an integral role in our ongoing success. If you thrive in a challenging, collaborative setting and have a passion for excellence, we invite you to join us and make a difference at CIBC Capital Markets.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on‑site full‑time.

The expected annualized base salary range for this role is $75,000 to $85,000. The base salary is determined by a variety of factors, including the candidate’s skills, experience, and job‑related knowledge, as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development, enabling progression within the salary range as team members advance in their roles. In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program. We are committed to providing fair, equitable, and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

How You’ll Succeed

Executive Support & Calendar Management – leverage sound judgment, discretion, and diplomacy to organize and coordinate the activities of our Executives, ensuring their days run seamlessly. Proactively anticipate needs, provide timely updates with relevant background information, and take initiative to maximize productivity for both the Executives and the broader team. Manage multiple complex calendars, screen requests, prioritize meetings, and oversee all related logistics – including room bookings, site access, technology coordination, and catering.





Travel & Expense Administration – take ownership of arranging and managing all travel requirements, from booking airline tickets and hotels to coordinating ground transportation, while staying attentive to last‑minute changes and ensuring every detail aligns with company policy. Process expense reports and invoices with accuracy and efficiency, ensuring timely submissions and strict adherence to guidelines. Provide guidance to the team on expense policies whenever needed, helping everyone stay informed and compliant.

Trusted Administrative Support – exercise the highest level of discretion as you handle confidential correspondence and sensitive information, ensuring trust and integrity are always maintained. Make informed decisions within established parameters, knowing when to elevate issues as appropriate. Perform essential administrative tasks such as managing mail distribution, arranging couriers, tracking vacation schedules, preparing client invoices, maintaining beverage and office supplies, maintaining deal and staffing logs, preparing reports, monitoring deal audit items, and keeping general administrative files up to date.

Onboarding & Offboarding Coordination – oversee the onboarding and offboarding processes for new and departing team members, ensuring a smooth and welcoming transition at every stage. Coordinate technology access, office setup, building access, and the ordering of business essentials so everyone has what they need from day one. Ensure all compliance requirements and internal policies are met, and provide guidance and support to both new hires and departing staff.

Relationship Management & Collaboration – build and maintain strong professional relationships with clients, internal teams, and external partners, positioning yourself as a key point of contact and trusted resource. Collaborate closely with other Executive Assistants to identify and promote best practices, provide backup coverage, and foster a positive, team‑oriented work environment. Liaise with cross‑functional business units and support departments such as HR to coordinate tasks and implement process improvements.

Who You Are

At least 5 years of experience in an administrative or professional support role within a large corporate or financial institution. Post‑secondary education in a related field is preferred.

Thrive on independent judgment and discretion; confident and diplomatic in managing the activities of a dynamic department.

Proactive and naturally inquisitive; anticipate needs, think critically, and consistently seek opportunities for improvement.

Excel in navigating ambiguity and limited direction,



making sound decisions within your scope of accountability in a fast‑paced environment.

Metriculous and exceptionally organized with keen attention to detail and strong time‑management skills to juggle multiple tasks and conflicting priorities with ease.

Bring advanced technical expertise: proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and web browsers, plus experience with tools like Visio, Workday, Amex GBT, and COUPA.

Standout communicator with polished written and verbal communication skills, ensuring clarity and impact in every interaction.

Handle confidential information with utmost integrity, ensuring sensitive materials are always managed appropriately and securely.

Value matters to you; bring your real self to work and live our values—trust, teamwork, and accountability.

What CIBC Offers
At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking perks, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points‑based recognition program.

Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

We cultivate a culture where you can express your ambition through initiatives like Purpose Day— a paid day off dedicated for you to use to invest in your growth and development.

Subject to plan and program terms and conditions

What You Need To Know

CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected].

CIBC is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise.

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

We may ask you to complete an attribute‑based assessment and other skills test (such as simulation, coding, French proficiency).

We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location
Toronto-161 Bay St., 8th

Employment Type
Regular

Weekly Hours
37.5

Skills

Accountability

Communication

Multitasking

Office Administration

Organizational Efficiency

Personal Initiative

Report Analysis

Travel Coordination

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📌 Executive Assistant to SVP/MD - Capital Markets (Ontario)
🏢 CIBC
📍 Ontario