The Lease Specialist, Transactions, Administration and Documentation (Bilingual) supports the administration, analysis, documentation and coordination of a national commercial real estate portfolio. Working closely with clients, brokers, landlords, legal counsel and internal stakeholders, the incumbent provides lease administration support, bilingual lease documentation services and transaction management to ensure accurate lease records, regulatory compliance, informed decision-making and successful portfolio outcomes.

Key Duties & Responsibilities
Lease Administration & Portfolio Support

Maintain accurate lease, property, financial and landlord records within lease administration systems.

Administer lease obligations, rent payments, operating costs, tax recoveries, reconciliations and compliance requirements.

Analyze lease information, validate landlord billings, identify discrepancies and recommend corrective actions.

Support lease administration process improvements, reporting and operational initiatives.

Report on Monthly Accounts Payable deliverables.

Create reports and perform analysis to make recommendations to stakeholders at all levels.

Other assigned duties.

Lease Documentation

Provide guidance on bilingual documentation requirements and best practices.

Support the lease documentation team with lease‑related documentation in English and French using approved templates and standards.

Ensure accuracy, consistency and alignment between language versions of lease documentation.

Identify and resolve documentation discrepancies,



omissions and compliance concerns.

Other assigned duties.

Transactions

Support lease transactions including renewals, relocations, expansions, contractions, terminations and recent leasing opportunities.

Prepare lease summaries, financial analyses, transaction reports and stakeholder presentations.

Coordinate with brokers, landlords, legal counsel, consultants and internal teams throughout transaction lifecycles.

Support portfolio strategies through market research, lease analysis and cost optimisation recommendations.

Other assigned duties.

Core Competencies for Success

Bilingual (English/French) written and oral communication.

Commercial lease interpretation and analysis.

Data analysis, reporting and systems management.

Knowledge of real estate regulations and industry practices.

Soft Skills

Attention to detail – ability to identify errors, inconsistencies, and risks within lease, financial, and legal documentation.

Analytical thinking – ability to interpret information, assess alternatives, and make sound recommendations.

Problem solving – proactively investigates issues and develops practical solutions.





Organization & time management – effectively manages multiple transactions, deadlines and priorities simultaneously.

Communication skills – communicates complex information clearly and professionally to diverse stakeholders.

Relationship management – builds effective working relationships with clients, landlords, brokers, legal counsel and internal teams.

Adaptability & initiative – responds effectively to changing client needs and evolving business priorities.

Client focus – consistently delivers accurate, responsive and value‑driven service.

Knowledge & Skills

French/English bilingualism required, including strong written proficiency to support lease documentation review in both languages.

University degree, college diploma or professional certification.

3 to 5 years in commercial real estate, lease administration, transaction management or related experience.

Demonstrated proficiency in MS Excel, Word, Outlook and lease administration systems.

Licenses and/or Professional Accreditation

Preferably has, or demonstrates an interest in attaining, Real Estate License in assigned province.

Real Property Administrator (RPA) designation would be considered an asset.

This is a regular, full-time position with a salary range of $63,397 – $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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📌 Lease Specialist, Transactions, Administration and Documentation (Bilingual FR/ENG) (Quebec City)
🏢 BGIS
📍 Quebec City