Coordinator, Camps & Academies Location: On-campus, In-person
Position Type: Full-Time
Salary Range: $58,000.00 - $62,500.00
Come Join Our Team Appleby College is seeking a highly organized and detail-oriented professional to support the full lifecycle of our Camps & Academies, from registration and participant onboarding through supporting program operations and wrap‑up. This role is ideal for someone who is energized by a camp environment and excels in a position that blends administrative responsibilities with seasonal active, day‑to‑day operational involvement.
How You Will Thrive From serving as a first point of contact for inquiries, managing registration and payments to supporting the day‑to‑day operations of programs, your work will be both varied and impactful. You will work closely with program and boarding teams to coordinate logistics, support daily operations, and ensure programs run smoothly. Your ability to balance detail‑oriented administrative work with hands‑on involvement will contribute directly to a high-quality program experience and continuous improvement through post‑program feedback and insights.
How You Will Succeed Oversee the full‑cycle registration process for all ancillary programs, including application review, documentation completion, payment processing, and participant communications
Manage and optimize the CampBrain registration system, including annual configuration, automated communications, and accurate account management
Collaborate with the Business Office to ensure timely payment reconciliation and processing of agent commissions
Maintain accurate participant data, including health documentation,



attendance records, and transportation details
Provide front‑line customer service and administrative support, including managing program inquiries, shared inboxes, and reception for the Summer Boarding Office
Support program planning, documentation, and operational readiness across all ancillary programs
Manage operational processes such as program inventory, attendance tracking, insurance claims, and maintenance requests
Prepare and coordinate boarding logistics, including room assignments, schedules, and meal planning in collaboration with internal teams
Coordinate program excursions, including bookings and logistics
Prepare and distribute program materials, including participant lists, schedules, and operational binders
Support onboarding and training of seasonal staff and participate in daily program operations
Participate in select program activities and excursions in a leadership capacity as required
Collect and review participant feedback to support continuous program improvement
Ensure compliance with Appleby College policies, including health, safety, and risk management practices
Support internal program reviews, documentation, and operational reporting
What You Bring Strong administrative and customer service experience; experience in camp, education,



or boarding environments is an asset
Experience working with systems or databases (CampBrain or similar platforms preferred). Excellent organizational and time‑management skills with the ability to manage multiple priorities
Must be on‑site for all summer program sessions
Required attendance at orientation, arrival days, select excursions, and closing events
Weekend/evening work is required during the summer
On rotation for on‑call emergency phone during the summer boarding program
High attention to detail, particularly in data management and financial tracking
Strong communication skills and ability to engage effectively with students, families, and staff
Collaborative, adaptable, and solutions‑focused mindset
How You Will Benefit Market-competitive salary based on experience
Comprehensive group benefits including health, dental, vision coverage and health spending account
Outstanding vacation package
Eligibility to participate in RRSP with matching program
Professional development opportunities to grow your leadership and clinical expertise
Access to campus facilities, including fitness centre, pool, and beautiful grounds
Do You Need Accommodation Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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📌 Coordinator, Camps & Academies (Ontario)
🏢 Portsmouth Abbey School (Portsmouth, RI)
📍 Ontario