Bid Board Coordinator

Seeking a Bid Board Coordinator to help support our sales & estimating team in our Ottawa office. The selected individual needs to have a keen eye for detail, as they will be required to ensure that bids are accurate, complete, and consistent. They will review all bid documentation, check for omissions, inconsistencies, or addendums, and ensure that the bid follows the client's specifications and guidelines.

The bid Board Coordinator is the first point of contact for many of our customers and must ensure their requests are entered in an accurate and timely manner.

Duties and Responsibilities

Intakes all RFQs (request for quote) from the estimating inbox in a timely and efficient matter to ensure customer deadlines are met Prepare and enter new bids into project management software

Accepts and updates all addendums and changes in scope from our client, and is proficient in the systems these are sent through (One Drive, Dropbox, Procore, etc.)





Collects and digitally files all documents and communication in order for sales to quote customers accurately and efficiently

Communicates (written and oral) with all levels of management, sales, and customers

Redirect requests unrelated to tenders/bids/RFQs

Occasionally print and distribute mechanical drawings

Other duties as assigned by management Requirements

Note: this is not a work from home or remote position. High School diploma and 1+ years of experience in an administrative support role

Mechanical aptitude an asset

Strong written and verbal communication skills

Solid computer background including experience with Word, Excel, Outlook and PDF readers

Independent, self-motivated, able to take the initiative to improve the role and related processes

Demonstrated reliability, professionalism, ability to work with minimal supervision

Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment

📌 Sales Support – Bid Board Coordinator (Ottawa)
🏢 E.H. Price Solutions
📍 Ottawa