Inventory CoordinatorLocation: Toronto-661 University Department: Inventory ManagementThis posting is to fill a current vacancy.RoleTo provide coordination and support for the Inventory Management project and current Inventory System, including user access, data migration, intake processes, reconciliation, analytics, reporting, troubleshooting, training coordination, and project support for inventory modernization and continuous improvement initiatives. To support inventory management services which includes ordering, storing, pick and pack activities, shipping, receiving and management of raw materials, components and finished products as well as warehousing and processing of items.Key ResponsibilitiesReceives, unpacks, count, track and checks incoming laboratory and other supplies, ensuring that goods are either stored or delivered as per specifications and completed related paperwork such as signing delivery slipsMatch goods received against packing slips and enters goods received into computer system, matching against applicable purchase order and advises Procurement staff of discrepancies (e.G., back orders, quantity issues, missing items) for resolutionMaintains various documents including records of received goods including packing and delivery slips as per retention policyPrint picking slip, prepares packaging, picks, packs and ships goods against requisitions received from internal and external customersIdentifies and coordinates the return of damaged or spoiled/expired goods to suppliers; completes appropriate documentation and coordinates transportationEnsure solvents and acids are properly stored, secured, and delivered according to established safety proceduresCoordinate Maestro Inventory System access requests, including account setup, role/access changes, and location assignment updatesSupport data migration from Sage to the Maestro Inventory System by running reports, filtering data, preparing upload templates, and coordinating data uploadsManage intake processes for Maestro user access and inventory data changes, including SharePoint forms, tracking, triage, and follow-up with stakeholdersMaintain and monitor the Inventory inbox for Maestro troubleshooting, questions, training requests, and issue escalationPrepare regular reconciliations between Sage and Maestro, identifying variances, documenting findings, and coordinating resolution of data discrepanciesDevelop inventory analytics, reports, dashboards, and summaries to support decision-making, stock monitoring, process improvement, and leadership updatesProvide project coordination and administrative support for Maestro implementation, inventory modernization, policy/procedure updates, testing, documentation, and change management activitiesReview existing inventory processes, policies, and procedures and provide recommendations to improve data quality, workflow efficiency, controls, and user adoptionCoordinate with Inventory, Lab Operations,



Procurement, Logistics, Finance, IT, and end users to support system readiness, training, communications, and issue resolutionPerform other inventory coordination, analytics, reporting, and project support duties as assignedKnowledge and SkillsKnowledge of inventory management principles, stock control, data reconciliation, item master data, inventory workflows, and the relationship between Sage, Maestro, Procurement, Logistics, and Finance processesKnowledge of PHO stock keeping procedures and practices to process, maintain and ship supplies and to maintain the stockroomKnowledge of supply tracking and inventory control including the use of relevant data systems (Maestro and Sage Accpac)Ability to review inventory records, identify data gaps or discrepancies, support stock monitoring, and recommend improvements to inventory controls, procedures, and reportingExperience supporting project activities such as tracking actions, documenting decisions, coordinating timelines, preparing status updates, and following up with stakeholdersAbility to support project implementation activities including testing, documentation, training coordination, change management, issue logs, and process transition planningProficiency using inventory, database, reporting, and Microsoft Office tools, including Excel, SharePoint, Teams, and system upload templatesAbility to coordinate system access, role/location changes, intake forms, data uploads, troubleshooting requests, and user support for the Maestro Inventory SystemAnalytics Skills: Ability to prepare reconciliations, reports, dashboards, summaries, and data analyses to support decision-making, process improvement, and leadership updatesCommunication: Strong written, oral, and interpersonal skills to work with Inventory, Procurement, Logistics, Finance, IT, end users, and project stakeholdersEducation and ExperiencePost‐secondary education – college or universityCPIM, SCMP, CPSM, or related designation preferredBiosafety knowledge and experience2 years of experience in supply chain coordination/inventory control/production planning/purchasingProficiency in Microsoft Office Suite & PC applications, including MS Word, Excel, Access, Visio, PowerPoint, and SharePointAttributes and CompetenciesRegular requirement to use a computer, review detailed inventory and system information, prepare reports, and maintain attention to accuracy for extended periodsFrequent requirement to coordinate multiple requests, review documentation, communicate with stakeholders,



and respond to changing project or operational prioritiesOccasional requirement to visit inventory, warehouse, or laboratory areas to support process review, testing, documentation, training, or stakeholder follow‐upFrequent requirement to bend, stretch, handle and lift various stock which may result in strain or risk of injuryRegular requirement to work in a warehouse or inventory storage setting where there are moving objects and vehicles which may result in risk or injuryGood physical condition to lift up to 50 pounds on a consistent basisWorks primarily in an office, system, and project-support environment with regular use of computer applications, inventory systems, shared documents, email, Teams, and SharePoint; May occasionally work with or visit inventory, warehouse, laboratory, or operational areas to support process review, testing, documentation, training, stakeholder follow-up, or issue resolution; Works in a warehouse setting within a laboratory facility where there is frequent potential for exposure to hazardous; Frequent requirement towork within established timelines and in some case rush deadlines for the transport of goods.Duration: Contract (Fixed Term), 5 month(s) Hours of Work: Full time, 40 hours per week Compensation Group:Ontario Public Service Employees Union Compensation Range :$31.09 - $35.49 Posting Date: 08-11-2026 Closing Date: 08-22-2026Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.PHO is committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals.Any candidate who requires a job posting in an alternative format may email a request to [email protected] an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.Public Health Ontario (PHO) is an agency of the Government of Ontario dedicated to protecting and promoting the health of all Ontarians and reducing inequities in health. We link public health practitioners, front‐line health workers and researchers to the best scientific intelligence and knowledge from around the world. With our partners in government, public health and health care, we provide the scientific evidence and expert guidance that shapes policies and practices for a healthier Ontario. PHO has locations across Ontario, including 11 laboratory sites.We're committed to ensuring equity in employment. Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals.For more information, visit publichealthontario.Ca. #J-18808-Ljbffr

📌 Inventory Coordinator (Toronto)
🏢 Public Health Ontario
📍 Toronto