Part-time Administrative Support, Executive Services - Contract - 19358 LRO Staffing is partnering with a well-established organization to recruit an Administrative Support, Executive Services professional for a part-time contract opportunity in downtown Ottawa.
This is an excellent opportunity for an experienced administrative professional who enjoys being the person behind the scenes keeping senior leaders organized and ensuring nothing falls through the cracks. The successful candidate will provide administrative and organizational support to the President, Directors of Operations and Finance, and the broader Corporate team, while also supporting Board and governance activities, projects, vendors, travel, and basic accounting functions.
The ideal candidate will be highly organized, proactive, detail-oriented, and comfortable working independently with senior leadership. The client is open to a variety of part-time schedules, providing flexibility around how the approximately 20-22 hours per week are structured.
Duties Provide administrative and organizational support to the President and Directors of Operations and Finance
Support the day-to-day operations of the Corporate team
Manage calendars, agendas, meeting logistics, and travel arrangements
Coordinate office requirements, including supplies, refreshments, training materials, and cleaning schedules
Support reception and general administrative functions
Maintain departmental files, trackers, corporate records, and governance documentation
Support Board and committee meetings, including meeting logistics, agendas, documentation, and follow-up
Coordinate vendor services, including hotels, car rentals, and office-related services
Assist with project coordination, research, reporting, and special initiatives
Participate in health and safety meetings and take meeting minutes
Support recruitment logistics,



including job postings and coordination
Assist with exercise and training programs as required
Work with the Client Services Coordinator to ensure Advisor and Contractor contracts are accurate and complete
Provide backup support to the Client Services Coordinator as required
Assist with basic accounting and administrative functions, including Accounts Payable, supplier invoice validation, expense tracking, and purchase orders
Handle confidential information with professionalism, discretion, and sound judgment
Work closely with employees and management at all levels across the organization
About You Diploma or certificate in Office Administration, Business Administration, or a related field
Minimum 2 years of administrative or client support experience
Previous experience supporting executives, a Board of Directors, or governance committees is considered an asset
Strong proficiency with Microsoft 365, including Word, Excel, Outlook, PowerPoint, and SharePoint
Excellent communication and interpersonal skills
Strong organizational and administrative abilities with exceptional attention to detail
Ability to prioritize competing demands and work effectively under pressure
Proactive and able to work independently with minimal supervision
Solid judgment and discretion when handling confidential information
Comfortable working with senior leadership and supporting multiple stakeholders
Bilingual French/English proficiency is an asset
About the Job Work Arrangement: Onsite - Downtown Ottawa
Hours: Approximately 20-22 hours per week
Schedule: Flexible - 5 mornings per week, 3 full days per week, or another mutually agreeable part-time schedule
Duration: ASAP to December 31, 2026
Hourly Rate: $25.00 to $30.00/hour
Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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📌 Part-time Administrative Support, Executive Services - Contract - 19358 (Quebec City)
🏢 LRO Staffing
📍 Quebec City