Western Truss is looking for a reliable, detail-oriented Administrative Assistant to support daily office operations and provide excellent service to our customers. The ideal candidate is organized, efficient, and has a positive can-do attitude.
What you’ll do
Answer and direct incoming phone calls in a professional manner
Communicate with clients to take and confirm orders
Send quotes, track quote statuses, and follow up with clients
Ensure necessary approvals are received and properly documented before production
Accurately record orders, purchase orders, and customer information
Maintain an organized filing system for both electronic and paper documents
Prepare production paperwork and assist in scheduling
Perform basic bookkeeping tasks and reconciliations
Process customer transactions, perform accounts receivable follow ups and assist with invoices
Collect deposits and ensure full payments are received before delivery
Perform general duties as assigned
What you bring
Previous experience in an administrative or office support role preferred
Strong communication and people skills
Friendly,



excellent communication skills and positive attitude
Proficiency in Microsoft Office (especially Excel and Outlook)
Experience with Sage Accounting Software
Highly organized with strong attention to detail
Comfortable handling basic financial transactions
Willingness to take ownership on administrative duties
Comfortable on the phone
What we offer
Group benefits plan, of which 50% of the health/dental premium paid by the employer
RRSP matching up to 5%
A supportive and collaborative work setting
Casual dress
Opportunities to grow your skills and take on new responsibilities
A dynamic role where your contributions make a direct impact
Essential Skills: Computer Use
Oral Communication
Working with Others
Soft Skills: Attention to Detail
Organization
Positive Attitude
Reliability
Hard Skills: Accounts Receivable
Customer Contact Support
Customer Service
Data Entry
Digital Skills: Microsoft Excel
Microsoft Outlook
Languages: English

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📌 Administrative Assistant (Nova Scotia)
🏢 Western Truss
📍 Nova Scotia