Job Category: Administrative/Clerical
Hospital Location: Newmarket ON
Job Type: Temporary (Fixed Term), Part time
Number of Positions: 1
Union: SEIU CLERICAL
Minimum - Maximum Hourly Rate: $30.13 - $32.53
Why Join Our Team? People-first workplace environment that prioritizes belonging, wellness, and psychological safety.
Hybrid, virtual, and in-person working environment (where applicable).
Progressive health and dental benefit plans.
HOOPP pension plan with employer and employee premium sharing.
Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.
About the role: All aspects of chart management, including retrieval, reconciliation of all charts received, Prep/ Scan/ Index patient record to electronic chart, front desk coverage, dealing with public and burning diagnostic images onto CD, releasing bodies and dealing with Autopsy and coroner cases.
Monitoring and managing the chart completion system (quantitative analysis) and assists with ensuring the accuracy of the ADT/Health Records system.
Participating as a member of the general office team to provide Health Record Services for the facility.
WHAT YOU BRING: High School Diploma
Medical Terminology Course required
Previous experience in a Health Record Department is an asset.
Six months of previous experience in an office setting, including reception duties, required.
Ability to work independently and as a member of a team.
Time Management and Organizational abilities, including demonstrated ability to problem solve, prioritize and function in a changing and sometimes stressful work environment.
Ability to work with minimum supervision.
Ability to analyze information and make appropriate decisions.
Computer literate.
Knowledge of the hospital computer systems.
Knowledge of Release of Patient Information Policies.
Ability to maintain an effective relationship with peers, medical and hospital staff.
Demonstrates excellence in communication, both written and verbal.
Innovative and willing to learn.
Demonstrates individual leadership skills.




Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate creative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive. Regular and reliable attendance is an expected requirement of this position. We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.
We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization.
It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S; Act, as well as all Southlake OH&S; policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.
Southlake Health is fully dedicated to employment equity, diversity,



and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.
Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.
Only candidates selected for an interview will be contacted.
We appreciate your interest in joining Southlake Health.
We are proud to be recognized as one of Greater Toronto's Top Employers for 2026, one of Canada’s Most Admired Corporate Cultures for 2025, and one of the World’s Best Hospitals for seven years in a row – recognitions that reflect the strength of our people and our workplace culture. For over 100 years, Southlake Health has been dedicated to building healthy communities through innovative care. While many things have changed over the years, our unwavering pride in our people, place, and performance has stood the test of time. With a passionate family of 6,000 medical professionals, staff, volunteers, and students, we work together every day to deliver exceptional care close to home. We are here for everyone who walks through our doors, no matter where they are in their life journey. Our commitment extends beyond our walls, reaching every community we serve. Driven by our heartfelt dedication, we believe that everyone deserves the best care and the best experience. As we look to the future, our vision remains clear: to grow alongside our communities. This vision is anchored in our commitment to put people first—pushing boundaries and embracing the latest medical advancements while ensuring we meet individuals where they are in life. Every innovation, treatment technique, and interaction is centered on our desire to provide the leading-edge care that patients expect and deserve.

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📌 Health Records Clerk (Ontario)
🏢 Southlake Health
📍 Ontario