Executive Assistant (Bilingual French and English)

Location: Fredericton
Job Type: Full time/On-Site

Our impact is growing- and so is out team! Join us as we expand programs and take our initiatives to the next level.

Behind every person with Alzheimer's disease and other dementias, there are hundreds of people dedicated to helping them. The Alzheimer Society is the leading not-for-profit health organization working nationwide to improve the quality of life for Canadians affected by Alzheimer's disease and other dementias and advance the search for a cause and cure. Active in communities right across Canada, the Society has programs and services near you. Since 1987, we've been dedicated to providing help for people with Alzheimer's disease and other dementias and their caregivers. That help comes in many ways.

Job Summary:
The Executive Assistant is a trusted partner to the Executive Director and provides high-level executive, governance, and operational administrative support. This position plays a critical role in ensuring the efficient day-to-day operations of the Executive Office while supporting the Board of Directors, Leadership Team, and organization wide initiatives.

The successful candidate will coordinate executive priorities, manage governance processes, oversee administrative systems, and provide project coordination that helps the organization operate efficiently and effectively. This role requires exceptional organization, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Distinguishing Characteristics:
The ideal candidate is highly organized, proactive, and detail-oriented, with exceptional administrative and communication skills. They are comfortable managing confidential information, coordinating multiple priorities simultaneously, and supporting executive leadership with professionalism and sound judgment.

This position is ideal for someone who enjoys creating effective processes, coordinating complex administrative functions, and contributing to the overall success of a growing provincial organization.





Typical Duties and Responsibilities:
Provide comprehensive executive administrative support to the Executive Director.
Manage a complex calendar, scheduling meetings while balancing organizational priorities.
Coordinate executive travel, accommodations, itineraries, and meeting logistics.
Prepare agendas, meeting packages, presentations, briefing notes, reports, and correspondence.
Coordinate Board of Directors and Board Committee meetings, including agendas, minutes, governance documentation, and follow-up.
Coordinate the Annual General Meeting and support governance processes throughout the year.
Maintain confidential executive, governance, and organizational records.
Track organizational priorities, action items, approvals, and key deadlines.
Coordinate Leadership Team meetings and support annual operational planning activities.
Develop, maintain, and improve administrative procedures and office systems that enhance organiza-tional effectiveness.
Coordinate organizational policies, procedures, contracts, and document management systems.
Assist with administrative support for funding reports, audits, organizational reporting, and special pro-jects.
Prepare and process expense claims, purchase requests, invoices, and other administrative records, while coordinating office supplies and facilities requests to support the organization's day-to-day operations.
Draft, edit, and proofread executive correspondence, reports, presentations, and organizational commu-nications.
Liaise with Board members, staff, government representatives, community partners, donors, and external stakeholders.
Support provincial meetings, staff events, planning sessions, advocacy initiatives, and organizational pro-jects.




Travel throughout New Brunswick as required.
Perform other administrative and operational duties that support the overall mission of the Alzheimer Society of New Brunswick.

Qualifications:
Post-secondary education in Business Administration, Office Administration, Public Administration, Communications, or a related field, or an equivalent combination of education and experience.
Minimum five years of progressively responsible executive or senior administrative support experience.
Experience supporting senior leaders and Boards of Directors.
Demonstrated experience coordinating multiple priorities and managing competing deadlines.
Solid understanding of governance processes, records management, and administrative best practices.
Exceptional organizational, time management, and project coordination skills.
Excellent written and verbal communication skills.
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).
Strong attention to detail and commitment to accuracy.
Ability to exercise discretion and maintain strict confidentiality.
Experience working within the non-profit, healthcare, or public sector is considered an asset.
Bilingualism (English/French) is considered a strong asset.
Possess a valid New Brunswick driver's licence and be available to travel throughout the province as re-quired.
Ability to work occasional evenings and weekends for Board meetings and organizational events.

What We Offer:
A supportive, team-oriented, and mission-driven work environment.
Opportunities for skilled growth and ongoing development.
Comprehensive perks package including health and dental coverage, wellness initiatives, paid vacation and sick leave, and employer retirement contributions.
Flexible hybrid work environment.

The Alzheimer Society is committed to equity, diversity, and inclusion, and welcomes applications from all individuals. We are committed to ensuring an inclusive and accessible recruitment process for all candidates.

#J-18808-Ljbffr

📌 Executive Assistant (Bilingual French and English) (New Brunswick)
🏢 Alzheimer Society of New Brunswick
📍 New Brunswick