Ambulatory Services MEDICAL SECRETARY Virtual Behavioural Medicine Posting Number: 10105
Position Type: Permanent Full Time
Shift Type: Day shift, No weekends (subject to change)
Bi-Weekly Hours: 70 Hours, 7 hrs/shift
Union: SEIU Clerical
Hourly Pay Rate: $27.01 - $29.41
Date Posted: August 10, 2026
Internal Closing Date: August 19, 2026
About Us Baycrest Hospital and the Apotex Jewish Home for the Aged provide specialized geriatric care for older adults with complex medical, cognitive and dementia-related needs. As Canada’s only health system fully dedicated to aging and brain health, we bring together compassionate care, clinical excellence and leading expertise in dementia care, cognitive health and seniors’ wellness.
Our integrated continuum — spanning hospital care, long-term care and community-based seniors’ services — ensures every older adult benefits from evidence-based practice, geriatric medicine and a team deeply experienced in aging and brain-health care.
Job Summary Ambulatory Outpatient Programs h as an opportunity for a Medical Secretary. This position willsupport Ambulatory Services including Outreach and Day Hospitals.This position will work creatively in a variety of community environments and programs, such as: outpatient, day hospitals, outreach teams, community housing, primary care clinics, etc.
Key Responsibilities Represents programs by welcoming patients and families/caregivers/guests, directing incoming phone calls, and retrieving / forwarding messages to the appropriate team member
Understands and articulates the core functioning of each team to current clients, providing high level information about program features
Ensures the teams’ productivity by booking and confirming appointments, maintaining the team’s schedule
Engages with specialists and various community physicians and hospitals in a responsive manner to address concerns,



inquiries liaising and/or to obtain additional information
Synthesizes information presented at meetings into meeting notes/minutes that are shared with the team
Produces information by preparing and updating medical records, updating databases, entering payroll, and preparing agendas and minutes for team meetings
Ensures efficient operations of the program by maintaining office supplies, program/clinical supplies, and equipment including troubleshooting breakdowns and calling for repairs
Serves and protects the program’s clients by adhering to relevant professional standards, hospital policies and procedures, and legislation such as the Freedom of Information and Protection of Privacy Act
Performs tasks related to inventory administration
Enhances the team’s reputation and quality improvement by taking responsibility for requests as they arise, as well, exploring novel opportunities that add value to team accomplishments and create efficiencies
Qualifications Completion of a recognized post-secondary Office Administration – Medical program, or comparable
Demonstrated knowledge and experience using medical terminology, and processes (e.g. referrals, bookings, registration, client facing experience, etc.)
Demonstrated ability to work well in a workflow-based environment serving various departments in Ambulatory Care
Demonstrated ability to work independently and within a team
Demonstrated ability to respond to and effectively manage multiple requests and competing priorities in a busy clinic environment
Excellent interpersonal, communication and customer service skills and in working with geriatric clientele from diverse cultural backgrounds
Demonstrated critical thinking skills, problem solving experience and the ability to take initiative in implementing creative solutions
Demonstrated ability to respond to and effectively manage multiple requests and competing priorities in a busy clinic environment

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📌 Medical Secretary - Ambulatory Toronto (Ontario)
🏢 Medisca Pharmaceuticals
📍 Ontario