Events & Meeting Coordinator

At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.

Our team partners with clients across the product lifecycle, with strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.

We are seeking a highly organized and detail-oriented Events & Meeting Coordinator to support the planning and execution of meetings and events across Acumetis. This role will work closely with internal teams and external partners to coordinate logistics, manage event administration, and help ensure a seamless participant experience.

This role is responsible for delivering seamless, high-quality events and meeting execution, managing logistics with precision, and coordinating across multiple service lines, including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.

The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced setting.

Key Responsibilities
Event & Meeting Planning and Execution

Support the planning and execution of in-person, virtual, and hybrid meetings,



including advisory boards, client engagements, and internal meetings

Assist in maintaining project timelines, meeting plans, and event documentation

Support budget tracking and project administration activities

Coordinate logistics including venue sourcing, travel arrangements, materials preparation, and technology platforms

Provide on-site and virtual meeting support as required

Support engagement activities with Key Opinion Leaders and other participants

Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms

Provide on-site and virtual meeting support as needed

Engage with Key Opinion Leaders

Cross-Service Line Coordination

Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines

Coordinate with project teams across multiple service lines to support meeting objectives and timelines

Assist in tracking deliverables and ensuring information is communicated effectively across teams

Prioritize multiple assignments while maintaining attention to detail

Detail Management & Operational Oversight

Maintain accurate tracking of timelines, deliverables, and event documentation





Assist with budget monitoring and compliance-related documentation

Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials

Oversee registration processes, invitations, reminders, and participant communication

Stakeholder & Vendor Coordination

Support communication with internal teams, healthcare professionals, and external vendors

Assist with vendor coordination, contracts, and payment processing

Maintain clear and timely communication across all stakeholders

Post-Meeting Activities

Support post-meeting reconciliation, expense tracking, and reporting

Assist with meeting follow-up communications and documentation

Contribute ideas to enhance event coordination processes and efficiency

Ensure timely completion of follow-up communications and documentation

Qualifications & Experience

Bachelor’s degree in a relevant field; and experience in health sciences

1-3 years of experience in event planning, meeting coordination, administrative support, or project coordination. Experience within healthcare, life sciences, consulting, or professional services is considered an asse

Experience supporting event logistics and coordinating multiple tasks simultaneously

Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously

Strong written and verbal communication skills

Proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.

Toronto Total Rewards for Events & Meeting Coordinator - $60,000- 75,000

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📌 Events & Meeting Coordinator (Ontario)
🏢 Acumetis
📍 Ontario