About Us

Nonni Property Group is a local, family-owned real estate development and investment company based in Vancouver, BC. Nonni Property Group combines design-forward thinking with people-centric values. Our tight-knit team of 12 operates with a highly cooperative culture where every voice matters and all business operations converge seamlessly. We focus on long-term, sustainable growth — expanding our portfolio of income-producing properties alongside exciting new development projects across Metro Vancouver.

Our passion for real estate drives our success embracing quality, strategic thinking, and cutting-edge approaches to development and property management.

The Role

We're seeking a highly organized Executive Assistant & Office Manager to provide full time dedicated support to our CEO while overseeing the day-to-day operations of our office. This is a dual-function role: a significant portion of your time will be spent in direct support of our CEO — managing schedules, communications, and priorities at an executive level — while the remainder is dedicated to ensuring our office runs efficiently and our workplace culture continues to thrive.

We're looking for someone with genuine energy and initiative — a self-starter who takes ownership, contributes thoughtful ideas, and plays an active role in shaping our culture as the company grows.

Executive Support for our CEO

• Manage the CEO's calendar, appointments, and day-to-day scheduling

• Draft, organize, and respond to emails and correspondence

• Handle a wide range of general administrative tasks as they arise

• Book travel — flights, hotels, and itineraries — for business and personal trips

• General document gathering

• Support light personal property management for the CEO's residential properties — e.g., gathering property tax documentation, coordinating trades such as landscaping and pool cleaning

• Assist with ad hoc personal errands and projects as needed





Office Management

• Run the day-to-day operations of our office space: ordering supplies, snacks, and food; keeping shared spaces clean and stocked (including emptying the dishwasher and general daily tidiness)

• Serve as the main point of contact with our building/property manager — coordinating cleaning schedules, maintenance requests, and any building-related needs

• Liaise with our IT provider on equipment, troubleshooting, and setup needs

• Act as the go-to contact for staff on office-related questions and requests

• Handle basic invoicing, billing, and expense coordination

• Greet guests and visitors, and help set the tone for a welcoming, energetic office environment

• Plan and organize team events, celebrations, and culture-building initiatives (birthdays, holidays, team lunches, offsites)

• Some light work for other senior leadership employees if the need arises

• Help organizes social media announcements and some light social media management

• Manage office vendor relationships (cleaning, courier, catering, supplies) and help identify opportunities to improve how the office runs

• Ability to prepare and manage Expense Reports accurately, with attention to detail and basic accounting or budgeting skills.

• Support onboarding logistics for new hires (workstation setup, supplies, welcome touches)

• Maintain office organization systems — filing, supply inventory, shared calendars, and internal communications

What We're Looking For

• 5+ years of experience in an administrative assistant,



executive assistant, and/or office manager role — real estate industry experience is a plus

• Excellent written and verbal communication skills, with the ability to convey information clearly and concisely

• Strong organizational skills — detail-oriented, methodical, and able to juggle competing priorities

• Self-motivated, with a strong sense of professionalism and follow-through

• Comfortable working independently and as part of a small team

• Genuine enthusiasm for building a fun, positive office culture

What We Value

• Ownership mentality — you treat this business like it's your own and make decisions accordingly

• Execution excellence — we live by a “get it done” mentality

• Organization — supremely organized, task-driven, and proactive

• Growth mindset — eager to learn, grow, and take on more as the company expands

• Process-minded — you bring good ideas and improvements from past roles

• Energy — you bring genuine enthusiasm to work every day and help create a vibrant office atmosphere

Why You'll Love Working Here

• Voice & Impact: Your ideas will genuinely shape company direction

• Fun: We're a genuinely fun company to work for, with a young, energetic team

• Career Growth: Grow your skills and responsibilities as we expand

• Team Environment: Work alongside approachable, knowledgeable colleagues invested in your success

• Work-Life Balance: Hybrid flexibility with comprehensive benefits

Our modern downtown office space is centrally located near transit, food options, and includes excellent gym amenities.

Compensation & Benefits

• Salary to be discussed

• 2 weeks vacation

• Comprehensive benefits program

• 1 work-from-home day per week

Nonni Property Group is an equal opportunity employer. We welcome applications from all qualified candidates.

📌 Executive Assistant & Office Manager - rimouski
🏢 Nonni Property Group
📍 Rimouski