Executive Assistant to a SVP and VPThis is a one year contract. Salary range is 60,000-70,000, full benefit plan, 3 weeks of vacation, and employee perks! This is a hybrid role, and you will be required to work in the office 3-4 days per week and the office is in Waterloo.The PROSPECT: Our client is an organization that has a long, stable history in Ontario, and it prides itself on the meaningful services that it provides to the community. They are seeking an Executive Assistant to support a busy and dynamic SVP and VP. In this role you will be responsible for assisting the SVP and VP with high-level administrative support. The successful candidate will possess drive, initiative and a passion to contribute to the success of the organization! If you are an individual who enjoys working in a collaborative environment as well as for an organization that makes a significant and meaningful difference in the lives of many, then we want to hear from you!Executive Assistant duties and responsibilities:Provides administrative support to the SVP and VP including calendar management, drafting documents, travel arrangements, maintaining contact and distribution lists and preparing expense claims.Represents the SVP and VP in a professional, customer-focused manner, serves as the main point of contact for internal and external stakeholders.Supports the SVP and VP by taking minutes for committee, regular and ad hoc meetings.Prepares presentations and a variety of external correspondence.Plan and organize staff engagement events and milestone celebrations.Preparation and follow-up for events and meetings including scheduling, inviting guests,



preparation and distribution of all event/meeting materials, and booking arrangements including space, refreshments and AV equipment.Handles confidential and sensitive documents as required.Develop relationships with other Executive Assistants, clients, strategic partners, and third-party providers to support business objectives.Maintains contact and distribution lists as well as other documents related to the Board and Committees.Qualifications:A minimum of 5+ years of recent relevant experience supporting Senior Executives.Experience with taking meeting minutes for high level and Committee meetings is a definite asset.Excellent organizational, prioritization, and has superb time management skills.Superior writing, proofreading, editing and formatting skills.Highly proficient in the use of MS Office Suite programs with advanced Microsoft Word, PowerPoint and Outlook.Experience managing multiple tasks/activities and highly proficient in setting and communicating priorities and timelines, handles scheduling conflicts with diplomacy.Highly detail oriented.Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times and comfortable speaking with external clients/stakeholders.Strong interpersonal/communication skills to interact respectfully and effectively with diverse individuals.A commitment to fostering an inclusive workplace.Demonstrated sound judgement and a solutions-oriented mind-set.Able to attend in-person high level meetings and committee meetings.A university degree or college diploma is preferred.

📌 Executive Assistant - C$60,000 - C$70,000 A Year (Waterloo)
🏢 Luann Bagg Staffing
📍 Waterloo