About Planisware:Planisware is a leading provider of Strategic Portfolio Management (SPM) solutions, helping organizations connect strategy to execution and drive better business outcomes.Our platform enables companies to plan, prioritize, and deliver complex initiatives across R&D, IT, and capital projects, with strong adoption across pharmaceutical, medical device, manufacturing, energy, and financial services industries.With a solid foundation, global presence, and continued growth, Planisware is uniquely positioned to shape the future of portfolio management.Position SummaryThe HR & Office Administrator supports both human resources and day‑to‑day office operations, ensuring a well‑organized, welcoming, and efficient workplace. This role combines core HR administration and payroll coordination with hands‑on office management responsibilities, including maintaining common spaces, coordinating vendors, and organizing employee events. The position plays a key role in supporting employee experience and smooth business operations in the Montreal office.This role will be based out of our Montreal office. Planisware currently has a hybrid policy of working in-office four days per week, Monday-Thursday, with remote flexibility on Friday. This is subject to change as the company sees fit. Salary range for this role is C$60-70k.Key ResponsibilitiesHuman Resources AdministrationSupport the employee lifecycle, including onboarding, offboarding, and employee record managementMaintain HR data, personnel files, and HR systems with accuracy and discretionRespond to employee inquiries related to HR processes,



policies, benefits, and payrollAssist with benefits administration, enrollments, updates, and coordination with providersSupport performance review cycles, training coordination, and internal HR reportingEnsure HR administrative practices align with company policy and Quebec employment standardsPayroll SupportCoordinate payroll processing with internal and external payroll providersMaintain accurate employee data impacting payroll (new hires, terminations, job changes, leaves)Track vacation balances, statutory holidays, sick leave, and other absencesAssist in resolving payroll discrepancies and employee questionsSupport year‑end payroll activities, including T4 and Relevé 1 preparation and verificationOffice Administration & Workplace OperationsOversee day‑to‑day office operations to ensure a clean, organized, and professional work environmentCoordinate office cleaning schedules and assist with light office tidying as needed (kitchens, meeting rooms, common areas)Ensure common spaces are organized, stocked, and ready for daily use (coffee, snacks, office supplies)Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries)Order, organize,



and maintain inventory of office supplies and equipmentSupport health and safety initiatives and ensure office practices meet basic workplace standardsEvents & Employee ExperiencePlan, organize, and support internal events such as team meetings, onboarding sessions, happy hours, and employee celebrationsCoordinate logistics for social events, including catering, supplies, space setup, and post‑event cleanupSupport company‑wide initiatives that promote engagement, culture, and collaborationAssist with internal communications related to office updates, events, and HR announcementsQualifications & Experience2–4 years of experience in office administration, HR administration, or operations supportExperience supporting payroll processes, ideally within a Quebec‑based organizationStrong organizational and time management skills with attention to detailComfortable balancing administrative, people‑facing, and hands‑on office tasksAbility to handle confidential information with professionalism and discretionProficiency in Microsoft Office and HR/payroll systemsBilingual (French and English) requiredBenefits and Perks:3 weeks paid vacationPaid holidaysPaid parental leaveLife, short and long-term disability insuranceCompany annual kick-off tripRRSP plan with company variable contributionSupplemental health, dental, and vision insuranceCell phone and internet allowancesEvents and happy hoursCompany charitable donation matchCommunity outreachTuition assistance programGraduate program

📌 Hr & Office Administrator - C$60,000 - C$70,000 A Year (Longueuil)
🏢 Planisware
📍 Longueuil