Title: Project Administrator

Location: Regina, SK (5x onsite per week)

Duration: 6 month contract (extension possible)

Pay range: $33-$35 per hour

Vacancy Status:

This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position

JOB DESCRIPTION

Insight Global is seeking a Project Administrator to support a portfolio of major industrial capital projects. This individual will play a critical role in ensuring project documentation, administrative processes, and team coordination activities are executed efficiently and consistently across the project portfolio. The ideal candidate is highly organized, proactive, and experienced supporting project teams in complex industrial or capital project environments. This is an initial 6 month contract with high likelihood of extension. The role requires 5x per on site in Regina.

Day to day

• Provide administrative and project support across a portfolio of major capital projects.

• Manage onboarding, timesheets, meeting coordination, documentation, and project records.

• Maintain and audit project documentation, templates, and filing systems within SharePoint and Microsoft Office tools.

• Prepare meeting agendas, minutes, action items, and support project reporting activities.

• Coordinate vendor setup activities and collaborate with Supply Chain using systems such as JDE.





• Support document control, compliance, and process standardization across the project portfolio.

• Assist Project Managers, Engineers, and Coordinators by streamlining administrative processes and ensuring consistency across project deliverables.

• Contribute to efficient project execution through solid organization, stakeholder coordination, and attention to detail.

REQUIRED SKILLS AND EXPERIENCE

• 5-10 years of experience in a Project Administrator, Project Coordinator, or similar project support role.

• Experience supporting projects within industrial, energy, utilities, engineering, construction, or capital project environments.

• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint.

• Exceptional organizational, communication, and documentation skills.

• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

• Self-starter with a proactive, detail-oriented, and highly accountable approach to work.

• Experience with JD Edwards (JDE) is considered a strong asset.

• Familiarity with Agile project environments is an asset.

Artificial intelligence tools are used to assist with in screening and assessing applicants for this position.

📌 Project Administrator - kingston
🏢 Insight Global
📍 Kingston