We are currently seeking a special person to join our team as an Administrative Assistant.

Fun, cheerful, organized, multitasking, responsive, internet research wizard, organized, people person, detailed, and did we mention organized? Basically, a Super Hero type of person!

Get the flexibility to work from home or from anywhere you have access to your phone and internet

What you would be doing:
Act as the initial point of contact for clients
Organize and schedule appointments for executive and plan meetings/take minutes
Maintain filing system by saving all relevant documents and adding notes for each action
Manage project budgets to discover outstanding debts or other inconsistencies
Issue invoices, bills, and account statements and send them to customers through various channels (mail, e-mail etc.) and ensure payments are received
Send reminders for payments and contact customers when assigned
Update accounting records with recent payments, balances, customer information etc.
Answer questions and handle complaints from customers regarding bills
Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.




Maintain executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protect operations by keeping information confidential.
Receive and coordinate RFPs
Develop marketing materials
Edit and proof finalized proposal documents
Notify or locate customers with delinquent accounts and attempts to secure payment, using postal services, telephone, or email.
Mail/Email form letters to customers to encourage payment of delinquent accounts.
Contact potential clients through cold calls and emails; present the company to potential clients
Follow procedures for proposal and project stages
Assist Engineers / Project Managers in formatting / editing/researching proposals / projects

Qualifications:
Undergraduate degree in business administration / accounting / marketing
1 - 3 years experience in a similar position
Accounting and Marketing (online and social media) experience an asset
Experience with Deltek ERP system an asset

Click below to apply.

📌 Administrative Assistant Toronto
🏢 LMM ENGINEERING
📍 Toronto