Job Brief

Davis Safety is looking for a Receptionist/Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. The person fulfilling this role is the first contact with our company that people may have whether that is by phone or in person. As such, this person needs to be professional, presentable and pleasant as a substantial portion of this role is customer service.

Responsibilities
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers




Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Maintain company profiles on various platforms (ISNetworld, ComplyWorks, Avetta, etc)

Requirements
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Skilled attitude and appearance
Solid written and verbal communication skills
Computer literacy
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
High school diploma; additional certification in Office Management is a plus
Willingness to learn recent skills and processes
Take direction from leadership

*Only qualified applicants will be considered for this position and will receive communication from Davis Safety Consulting Ltd.

Job Type: Full time

📌 Receptionist/administrative Assistant St Albert (St. Albert)
🏢 Davis Safety Consulting
📍 St. Albert