Job Overview

Our company is looking for an experienced Executive Assistant to join our team. The ideal candidate will have previous experience in the drywall and steel framing industry. Preference will be given to these individuals. The job will be located at our Toronto Head Office and may transition to a hybrid role after the probation period. We offer performance-based advancement and a fast-paced working setting. If this sounds like a good fit, please apply with your resume. The key responsibilities of the Executive Assistant are the following:
Provide a high level of Customer Service – consistently receiving 90% or better in customer evaluations
Input customer information accurately into our Sales Management System
Answer company phones and manage incoming leads
Answer and make calls related to hiring new workers including scheduling and conducting interviews
Manage company Applicant Tracking System (ATS)
Manage and organize company emails
Conduct sales calls with potential clients provided by the company
Schedule and follow up with leads as necessary
Schedule project managers and clients to review job sites prior to proposals
Manage entire lead lifecycle including lead intake, follow ups, responses, scheduling meetings, preparing proposals and signatures




Prepare proposals for potential clients
Manage project and non project related receipts and file them according to company filing standards
Set up new projects in our Project Management System and maintain administrative duties throughout construction process including uploading invoices, payments made, invoices to owners, expenses etc.
Review and prepare payroll documents for approvals
Maintain office supplies and general office duties
Creating blogs, articles, and webpage content for website
All other job-related duties as directed by Management

Job Qualifications
Experienced in construction sales specifically with drywall, steel framing and insulation projects is a advantage but not a requirement
Must have extensive knowledge in Microsoft office software
Robust communication skills including reading and writing
Experience in construction is a benefit but not necessary
Experience in Microsoft Dynamics CRM manager is a benefit, but not a requirement
Punctual and able to take direction
Great attitude with a willingness to learn and the ability to adapt to changing circumstances
Willing to work hard
Critical thinker and able to make logical decisions
Great organizational skills

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