Responsibilities Serve as the central owner of the organization’s payroll function, ensuring end-to-end accuracy and timeliness.
Import timekeeping data and apply necessary corrections for salaried staff during the transition to a new leave-management platform.
Conduct detailed pre-payroll reviews to confirm calculations meet legislative and policy requirements before final processing.
Compile quarterly incentive calculations using spreadsheet models.
Coordinate payroll validation with internal audit partners and submit finalized payroll for processing.
Produce employment records, statutory slips, and year-end filings in accordance with federal and regional requirements.
Maintain accurate employee and payroll data across all payroll and HR systems.
Manage payroll elements connected to benefit plans, retirement savings programs, and pension contributions.
Track, calculate, and reconcile payroll liabilities such as earned vacation, incentive accruals, overtime, and leave entitlements.
Assist with workplace insurance and compensation program reporting and compliance submissions.
Prepare payroll-related accounting entries and support reconciliation activities during close cycles.
Perform routine payroll audits to ensure robust controls and readiness for internal and external reviews.
Work closely with Finance and Human Resources to ensure consistency across payroll, accounting, and people systems.
Act as the first point of contact for employee payroll questions, delivering clear and responsive support.
Promote confidence in payroll accuracy through transparent processes and dependable service.
Collaborate with HR and IT teams to improve payroll systems, workflows, and data integrity.
Identify efficiencies through automation, standardization, and process redesign.




Contribute to payroll-related initiatives including system implementations, upgrades, and policy enhancements.
About You Familiar with ESA policies and procedures
3+ years of full cycle Payroll experience
Experience in the manufacturing industry is an asset
PCP is an asset
This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange,



Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected].
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

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📌 Payroll & Benefits Specialist (Ontario)
🏢 Vaco
📍 Ontario