Finance Coordinator
THE OPPORTUNITY
Reporting to the Director of Finance, the Finance Coordinator is an integral member of the Foundation's four-person Finance team. This role provides reliable transactional and administrative support across accounts payable, gift processing, financial reporting, and general and HR administration, contributing to the efficient and accurate delivery of the Foundation's finance operations.

The Finance Coordinator is a detail-oriented, service-minded professional who takes pride in accuracy, timeliness, and process adherence. This is an excellent chance for someone in their finance career who wants to build broad experience in a mission-driven nonprofit environment.

ABOUT US
North York General Foundation (NYGF) raises and stewards philanthropic support that enables North York General (NYG) to be Here for Life for its growing and diverse community. Exceptional care at every stage of life requires exceptional philanthropic support, and NYGF is proud to partner with donors who recognize the vital role NYG plays in caring for people through life’s most defining moments.

NYG is entering one of the most ambitious and exciting periods in its history. Recognized by Newsweek as Canada’s #1 community hospital for seven consecutive years, the hospital serves nearly 500,000 people in one of Toronto’s fastest growing and most diverse regions. As the community ages, grows, and evolves, so too must NYG’s care environments and models of service, making philanthropic investment more urgent than ever.

The Foundation supports both the hospital’s most pressing priorities, including modernized facilities, leading-edge equipment, and innovative technology, as well as longer-term investments that will transform how care is delivered across the lifespan. These investments strengthen access, equity, and patient experience today, while creating models of care that can be scaled beyond our community.

Across seven sites, NYG delivers a full spectrum of acute, ambulatory, and long-term care services. The hospital is home to one of the busiest single-site birthing centres in Ontario, one of the largest family medicine departments in Canada, and one of Ontario’s busiest Emergency Departments with among the shortest wait times. NYG is nationally recognized for its accredited breast cancer program, is building one of the largest long-term care centres in the province and is a leader in mental health care for youth, adults, and seniors across four sites.

KEY RESPONSIBILITIES
Accounts Payable (40%)

Perform full-cycle accounts payable processing, including invoice review, approval verification, coding, data entry,



and posting to the general ledger

Prepare and process electronic funds transfers (EFTs), direct deposits, cheque payments, and other approved disbursements in a timely and accurate manner

Administer the corporate credit card program, including collection of receipts, transaction review, reconciliation, payment processing, and accurate recording in the general ledger

Review, verify, and process employee expense reimbursement claims in accordance with organizational policies

Maintain vendor records and respond to vendor inquiries promptly and professionally

Gift Processing & Mail Administration (30%)

Serve as the primary coordinator for all incoming mail, including daily opening, sorting, and logging of mail-in donations, cheques, and correspondence received by the Foundation

Prepare and batch mail-in donations for processing, ensuring accurate coding of fund and appeal designations in coordination with the Manager, Gift Administration & Operations

Enter mailed donations into Raiser’s Edge, ensuring data integrity and timely processing in accordance with Foundation gift entry standards

Scale up mail processing capacity during peak giving periods (year-end, campaigns, and special appeals), ensuring no backlog and that donor acknowledgements are issued & mailed on a timely basis

Financial Reconciliation & Reporting (15%)

Assist with monthly and year-end financial close processes, including audit support documentation

Support general ledger account reconciliations and investigate discrepancies to ensure accuracy and integrity of financial records

Support CRA charity reporting and HST/GST rebate filings as required

Estate Gift Administration (10%)

Support maintaining Estate gift schedules and ensure alignment between Finance records and Raiser’s Edge NXT

Coordinate documentation, correspondence, and process administration across active Estate files in collaboration with Planned Giving/Development team

Support the development of consistent estate administration workflows and tracking tools as estate activity grows in volume and complexity

General & HR Administration Support (5%)

Enter and verify staff timesheets in the Kronos payroll system,



ensuring accuracy and timely submission in support of the hospital’s payroll processing cycles

Maintain the organization-wide vacation and leave tracker, coordinating with managers to ensure records are current and accurate

Maintain organized filing systems for financial records, vendor documentation, and administrative files in both physical and digital formats

Contribute to a collaborative Finance team environment and support crossfunctional projects as required

QUALIFICATIONS & EXPERIENCE
Education & Designations

Diploma or degree in Accounting, Business Administration, Finance, or a related field

Experience

Minimum 2–4 years of experience in an accounting, finance, or administrative role

Experience in the charitable or not-for-profit sector is an asset

Hands‑on experience with full‑cycle accounts payable processing

Experience with estate administration or event financial reconciliation in a fundraising environment is an asset

Exposure to Financial Edge NXT, Raiser’s Edge, or similar systems is preferred

Technical Skills

Solid understanding of basic accounting principles and accounts payable processes

Proficiency in Microsoft Excel and general office productivity tools

Strong attention to detail and commitment to accuracy in data entry and recordkeeping

Highly organized with the ability to manage competing priorities and meet deadlines

Personal & Interpersonal Skills

Collaborative and service-oriented, with a team‑first approach to work

Discreet and professional in handling confidential financial and donor information

Self‑directed and comfortable operating in a lean team environment with a broad, evolving mandate

Strong communication skills with the ability to work effectively with colleagues across Finance, Development, BI and MarCom

Salary Range: $60,000 – $70,000

FOR MORE INFORMATION
All inquiries and applications will be held in strict confidence. Interested candidates should send their resume and letter of interest to [email protected]. Applications will be reviewed on a rolling basis.

Foundation staff enjoy the flexibility of a hybrid work model, with an expectation to be in the Foundation office located at 2 Buchan Court at least 2 days per week.

At NYGF, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. NYGF is committed to providing accommodation in all parts of the hiring process. If you require accommodation, we will work with you to meet your needs.

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📌 Finance Coordinator (Ontario)
🏢 North York General Foundation
📍 Ontario