Client Operations Coordinator
Some people see a problem. You see the next step.

Our Client, a highly respected and well‑established law firm is looking for a Client Operations Coordinator who brings equal parts people skills, initiative, and problem‑solving instinct to the table. This is an opportunity to become part of a firm with an impressive reputation and a sophisticated, collaborative setting where your work genuinely matters. The ideal candidate is personable, resourceful, and naturally inclined to find solutions. In this role, you will be trusted with important work that supports the firm, its lawyers, and its clients, while working alongside talented professionals and gaining valuable insight into the operations of a leading legal practice. If you are someone who notices what others miss, are naturally curious, and wants to be part of a firm where you can grow and make a real impact, this could be the opportunity for you. Apply now!

Salary: Up to $60K (Based on Experience)

Key Responsibilities

Conflict checking; responsible for conducting database searches for new clients and matters, prepare and report findings to initiating lawyer,



send firm wide email daily listing all new conflict inquiries

Review engagement letters for compliance with firm policies

Open new clients and matters, ensuring firm requirements are met

Cross‑training functions within department

Liaise with patent agents, lawyers and assistants

Produce the highest quality of work

Accountable for all work assigned

Takes initiative

Confidential

Qualifications

Minimum of 1 years’ experience as a conflict administrator, legal assistant, or law clerk

Previous administrative work experience relating to patent, accounting and/or billing functions is an asset

Experience in a legal or professional services setting is strongly preferred

Handle time pressure situations and stress of multiple demands

Microsoft 365 suite of applications

Experience with Aderant or Elite accounting software is preferred

Ability to problem solve

To apply, please forward your resume to: Zaheeda Merali, Manager – Executive Search, [email protected]

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📌 Client Operations Coordinator (Ontario)
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