Job Title: Project Data Management Coordinator (Document Controller) Duration: month initial contract Location: Montreal, QC Work Schedule: Minimum days in office per week ( days in office and remote day required for project engagement) Note: Bilingual English & French (Spanish is nice to have) About the Role We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely, and quality document management and control service throughout the Projects lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.

This role is part of an exciting central function, supporting the Projects Portfolio in Canada.

This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes.

The successful candidate will also be involved in project set up, contractor engagement and onboarding, and implementing ongoing process improvements.

What You''ll Bring A commitment to the safety of yourself and your team.

Substantial experience in a document control role working on large projects (minimum years).

Experience in engineering and construction projects.

Previous experience in managing small to medium document control teams.

Excellent collaboration and engagement skills dealing with stakeholder groups and team members.

Previous exposure in installing and managing Document Control systems and processes.

Previous experience in project set-up and contract/project close-out and handover.

Previous experience in managing suppliers, contractors, and/or vendor teams.

Ability to oversee, manage, and report on the team''s workload.

Ability to excel in a fast-paced work environment.

It Will Also Be Beneficial If You Have Document Control experience across the project lifecycle,



from Order of Magnitude study to handover and close-out.

Experience working at or supporting projects on site.

Prior experience with InEight Document and Share

Point.

Key Responsibilities Provide and ensure a proficient, effective, timely, and quality document management and control service throughout the project lifecycle.

Quality control and verification of project deliverables from contractors and ESPs.

Training and technical support for internal and external stakeholders.

Participation in coordination meetings and communication follow-up.

Reporting and data cleansing, in collaboration with the PDM Lead.

Follow-up on pending project deliverables and RFI documentation.

Utilize Share

Point, InEight, and MS Office systems.

Onboard current starters, coach, and buddy up to ensure the ongoing development of DCs.

Train DCs on internal PDM processes.

Produce and distribute weekly expediting reports.

Escalate issues not resolved within hours to the Lead.

Conduct fortnightly contractor check-ins.

Review CDS with each contractor monthly.

Maintain the distribution matrix monthly.

Attend project meetings as per project cadence and engage regularly face-to-face with project peers.

Conduct ongoing user system training (InEight, Share

Point).

Deliver the plan for project setup and handover planning requirements as defined by the Lead.

Role model stakeholder responsiveness ( hours).

Actively participate in improvement idea generation and the implementation of continuous improvement (CI) initiatives.

Streamline InEight and Share

Point access requests.

Additional Information Full-time role ( hours per week) focused on supporting ongoing project documentation and document control activities.

Required to work in the office at least days per week to engage with project teams, with remote workday.

📌 Project Data Management Coordinator (Document Controller) (Montreal)
🏢 eTeam
📍 Montreal