About Cérélia
Cérélia is a leading food manufacturing company with small-town roots. We are dough and batter experts and proudly serve rolled dough, cookies, pancake and waffle products across Europe, Asia, and North America.

Cérélia’s products are commercialized under its clients’ brands, both retailers and industrial companies, as well as under its own brands: English Bay Bakery, JusRol, Croustipate, Jan, Pop! Bakery and Crêapan in particular. While we continue to grow and expand, our history of trade partnership, production excellence, well-founded innovation, and sustainable development is deeply rooted in more than 40 years of industry know-how.

About Cérélia Canada
As part of the global Cérélia Group, headquartered in France, Cérélia Canada partners with major retailers and food brands to deliver high-quality, innovative products. It is committed to food safety, product innovation, and continuous improvement, while fostering a team-oriented and dynamic workplace for its employees.

Job Summary
The Office Administrator is responsible for ensuring the smooth day-to-day operations of the office. This role supports staff, manages a wide range of administrative tasks, and maintains an organized and efficient workplace environment. This role also involves providing administrative support to senior leadership and executives, including managing calendars, preparing documents, and facilitating communication to ensure priorities and deadlines are met efficiently.

Primary Responsibilities

Oversee day-to-day office operations to ensure smooth workflows and high service standards

Handle incoming calls, emails, and general inquiries in a qualified manner





Maintain and monitor office supplies and equipment inventory in all locations, and place orders when needed

Manage office functions including reception, mail distribution and document preparation

Coordinate end-to-end logistics for staff meetings and events, including scheduling, materials, and vendor support

Coordinate catering and meal arrangements for meetings and events, including ordering lunch and managing dietary requirements as needed

Coordinate travel arrangements for staff, including booking flights, accommodations and rental, ensuring cost-efficiency and adherence to budget

Manage timely replacement of toner cartridges

Prepare and edit documents, trackers and presentations using tools like Microsoft Outlook, Microsoft Excel, and Microsoft Word

Maintain cleanliness and stock levels of office beverage stations

Source, negotiate and manage relationships with office vendors and service providers

Provide administrative and operational support to the leadership team and cross-functional departments as needed

Other related duties as assigned

Requirements

Proven experience as an Office Administrator, Administrative Assistant, or similar role

Certificate/Diploma or bachelor’s degree in Business Administration is preferred

Proficiency in Microsoft Office Suite (Outlook, Excel, Word)

Maintain a professional,



polished presence with an executive demeanor, demonstrating discretion, strong interpersonal skills, and the ability to interact confidently with senior leadership and external stakeholders

5+ years of experience in the manufacturing industry, preferably in food manufacturing

Experience coordinating travel and negotiating with vendors is a strong plus

Ability to work independently and as part of a team

Strong problem‑solving skills

Strong attention to detail and highly organized

Strong communication, analytical and troubleshooting skills with the ability to make timely decisions associated with process upsets

Adaptive work style with an ability to handle multiple priorities, challenging demands and function positively in a dynamic team-oriented work environment

Communicates well and deals professionally with all levels of contacts (internal and external)

Compensation & Benefits

Base salary: CAD 65,000 per year

Comprehensive health, dental and vision advantages package

Retirement savings plan (RRSP) with employer contribution/match

Paid Time Off

We thank all applicants for their interest in this opportunity. However, only candidates selected for an interview will be contacted. We kindly request no telephone inquiries regarding the status of applications.

DISCLAIMER: Cérélia is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

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📌 Office Administrator (Ontario)
🏢 Cerelia Bakery Canada
📍 Ontario