We are looking for a Payroll & AP Coordinator to join our team in Ingersoll, Ontario.

In this role, you will oversee payroll activities for unionized hourly and salaried employees while also supporting accounts payable operations.

The ideal candidate brings solid knowledge of Canadian payroll practices, sharp reconciliation skills, and the ability to manage sensitive information with accuracy and discretion.

Responsibilities: Manage end-to-end payroll processing for hourly and salaried employees on weekly and bi-weekly cycles, ensuring all payments are completed accurately and on schedule.

Calculate and maintain payroll elements such as taxable benefits, deductions, premiums, garnishments, overtime, and pay adjustments in accordance with company policies and collective agreements.

Review timekeeping records, payroll exceptions, and seniority-based information to confirm pay accuracy before each payroll run.

Reconcile payroll balances, verify reports, support general ledger alignment, and assist Finance with payroll-related reporting requirements.

Prepare manual payments, off-cycle transactions,



direct deposit updates, and related account reconciliations, including statutory and garnishment balances.

Administer required payroll compliance activities such as remittances, records of employment, year-end slips, supporting documentation, and tax reporting reconciliations.

Respond to questions from employees, union representatives, and auditors in a thorough and attentive manner while maintaining confidentiality of payroll information.

Produce regular reporting on labour costs, overtime, staffing levels, and payroll accruals, and keep payroll procedures and internal controls up to date.

Process supplier invoices, credit notes, and payment requests, complete matching against purchase orders and receipts, and resolve discrepancies with vendors or internal stakeholders.

Coordinate payment activities including cheques, EFTs, wire transfers, manual payments, and cheque-related exceptions such as cancellations or stop payments.

📌 Payroll & AP Coordinator (Ingersoll)
🏢 Robert Half
📍 Ingersoll