Position: Personal Executive Assistant
Location: Downtown Montreal – Onsite, 5 days per week
Salary: Up to $75K (based on experience)
We’re looking for a highly experienced Executive Assistant who thrives in a fast-paced, hands-on environment and enjoys working closely with business owners in a small, family office setting.
As the Personal Executive Assistant, you’ll be the trusted right hand to two business owners, supporting them with both personal and professional matters. This role is ideal for a seasoned, “old school” professional who values discretion, confidentiality, and precision in managing financial and administrative details. You’ll also collaborate with the corporate controller where personal and business needs overlap, managing a mix of financial record-keeping, expense management, and administrative support.

Responsibilities

Ensure on-time bill payments and disbursements for both owners and the company

Manage and process expense accounts, reconcile statements, and resolve discrepancies

Handle online banking activities: bill payments, deposits,



wire transfers, monitoring balances

Reconcile personal and corporate credit cards

Maintain organized financial and administrative records, filing systems, and correspondence

Provide support with bookkeeping tasks, research, and errands as needed

Assist with miscellaneous administrative and personal tasks

Requirements

Minimum 5 years of Executive Assistant experience

Strong Microsoft Office Suite skills (especially Excel)

Solid bookkeeping background (expense accounts, reconciliations, etc.)

High level of discretion, professionalism, and ability to juggle multiple priorities

Working Conditions & Benefits

Permanent, full-time position – 5 days in-office (Downtown Montreal)

In office parking provided

Paid vacation and sick days

Ready to take on a new challenge this fall? Apply today by sending your CV to Julie Maltby at [email protected].

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📌 Adjoint de direction (Quebec City)
🏢 Quantum Management Services
📍 Quebec City