ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Onboarding Coordinator coordinates onboarding activities for the Power Generation Region, ensuring new hires are prepared for work through efficient, compliant, and well-organized processes.

Working closely with hiring managers, HR partners, site teams, and training providers, the role oversees onboarding requirements, monitors progress, resolves routine issues, and ensures documentation, training, and access requirements are completed in accordance with company, client, and regulatory standards.
DUTIES AND RESPONSIBILITIES
Hiring & Onboarding
Create hiring plans for major onboarding phases (e.g.

Outage Hiring)
Attend Outage and Project planning meetings
Work with HR Partners to coordinator orientation and training for new hire office staff
Oversee preparation of hire kits, schedules and Computer-Based Training (CBT) lists
Liaise with site leaders and union halls and distribute Help Requisitions to the union hall
Schedule Orientations and obtain/notify facilitators
Assist in monitoring new hires in onboarding room as needed
Set up Client eLearning profiles as required
Activate new hires in client Training/Onboarding systems (e.g. OPG ONboard)
Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rate
Ensure daily attendance is tracked and report problems/issues to managers and supervisors
Ensure timesheets are completed/submitted for new hires
Review and verify report to Site notifications
Verify new hires enrolled in client job clock and monitor compliance with company/client job clock policies
Verify and submit/upload TLD forms and dose reports for new hires
Security Clearances
Create security clearance applications for new employees and renewals for current employees
Maintain active list of clearances and their respective status
Maintain the library of documents for Clearances (templates, job aids, trackers, etc.)
Enter/track clearance expiry data and make appropriate notifications to managers when needed
Generate weekly and monthly clearance reports and distribute to management and site leaders
Approve/reject identity documents submitted by applicants
Assist employees with completion of application
Investigate problems/issues with the client contacts in a timely manner
Training, Learning & Development and other Admin support
Prepare training plans for major onboarding phases and ensure roster demand is aligned with client training resources
Ensure requested qualification/training demand aligns with mandatory qualifications list and job scope
Maintain training rosters for new hires while in Onboarding




Schedule and close out courses in company LMS for Onboarding course offerings (e.g. scheduled orientation)
Coordinate with the Training and Learning & Development teams to roster new hires for required Plant Access Training (PAT)
Review and facilitate credit transfers and equivalencies for new hires
Review and submit TLD forms and dose reports for new hires
Tracking, Logs and Reporting
Ensure tracking logs are current and up to date (help reqs, onboarding, clearances, terminations)
Track recent hire data (forecast vs actuals, training events, missed training, failures)
Prepare semi‑annual hire reports
Provide hire forecast data to client
Attend client coordination/alignment meetings and prepare a summarized report to share with the team and managers
Document Control and Records Management
Maintain the source documents for the Hire Kit and ensure hire kits are updated when required
Routinely check prepared hire kits to ensure they are complete and up to date prior to hire day
Ensure project libraries are complete and accurate and audit on a weekly basis (training files, help requisitions, dispatch slips, etc.)
COMPETENCY REQUIREMENTS
Communicates effectively (excellent verbal and written communication skills).

Customer Focus
Holds self and Others Accountable (proven ability to accurately handle a high volume of transactions, meet deadlines and prioritize workload).

Problem Solving and Innovation (Strong analytical and critical thinking skills).

Teamwork and Collaboration (Demonstrated ability to collaborate with a variety of people in a professional manner; Versatile team player with the ability to function independently while working in a team environment)
EDUCATION REQUIREMENTS
Completion of a College diploma or University degree in Business Administration, Human Resources, or a related field (required) – College certificate acceptable with additional relevant experience
Formal training/course work in HR processes, workforce planning, training coordination, or records management is an asset
Experience with onboarding systems, LMS platforms or client training system is an asset
Relevant industry or site-specific training is an asset
WORK EXPERIENCE REQUIREMENTS
3–5 years administrative or coordination experience in onboarding, HR, training, or workforce planning environments
Experience supporting high‑volume onboarding cycles and coordinating multi‑department workflows
Demonstrated experience maintaining complex records, processing documentation,



and ensuring accuracy in compliance‑driven environments
Experience working with onboarding systems, client training platforms, LMS tools, and eLearning administration
Experience coordinating schedules, planning resources, and supporting team‑level task execution
Experience communicating with internal teams, site leaders, client partners, and external stakeholders in a qualified setting
Experience handling confidential employee information and applying policies, standards, and regulatory requirements
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Strong knowledge of: Workforce onboarding processes
Project-based hiring and outage planning
Client onboarding and compliance requirements
Intermediate to Advanced Proficiency in: Microsoft Office Suite (Excel, Word, Power

Point) and Office 365 applications (Lists, Teams, Share

Point)
LMS platforms and onboarding systems (e.g., ONBoard, SCIA, Service

Hub, BambooHR)
Strong organizational skills to manage high-volume onboarding activities and competing priorities
Knowledge of onboarding policies, compliance requirements, and quality standards
Experience managing onboarding documentation, records, and hire packages
Effective communication and stakeholder coordination skills
Ability to track training progress and resolve onboarding-related issues
Proficiency with onboarding systems, LMS platforms, and client training tools
Strong problem-solving skills to address documentation, access, scheduling, and compliance challenges
Ability to prepare and maintain onboarding reports, forecasts, and status updates
High attention to detail when reviewing documentation and compliance requirements
Ability to provide guidance and support to Onboarding Administrators as needed
WORK PERKS & BENEFITS
Company paid health and dental benefits
Opportunity to participate in community and wellness initiatives
Team building events
Access to a dynamic Employee & Family Assistance Program
Opportunity for ongoing professional development
Rewards and recognition
Scholarship Program for employee dependents
COMPENSATION
The expected salary range for this role is between $60,000/annually and $75,000/annually.

The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education, experience and overall competencies.

Salary is one component of Black & McDonald's total rewards package.

Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, and career development programs.
APPLICATION PROCESS
Black & McDonald welcomes and encourages applications from persons with disabilities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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