The Max Delbrück Center for Molecular Medicine in the Helmholtz Association aims to transform tomorrow’s medicine through our discoveries of today. At locations in Berlin-Buch, Berlin-Mitte, Heidelberg and Mannheim, our researchers harness interdisciplinary collaboration to decipher the complexities of disease at the systems level – from molecules and cells to organs and the entire organism. Through academic, clinical, and industry partnerships, as well as global networks, we strive to translate biological discoveries into applications that enable the early detection of deviations from health, personalize treatment, and ultimately prevent disease. First founded in 1992, the Max Delbrück Center today inspires and nurtures a diverse talent pool of 1,800 people from over 70 countries. We are 90percent funded by the German federal government and 10percent by the state of Berlin.

Job Description

Supporting the Head of the Staff Unit with administrative, organizational and coordination tasks

Managing day-to-day operations, including emails and incoming/outgoing mail, telephone calls, correspondence and digital filing in both German and English

Managing appointments and calendars as well as organizing, preparing and following up on meetings and committee sessions

Organizing and processing business travel expenses as well as placing orders via the procurement portal

Supporting the onboarding of new employees, conducting subject-specific research and maintaining the IntraMax page

Independently organizing occupational health check-ups and coordinating safety-related training

Maintaining and updating databases and records relating to first aiders, fire safety assistants, safety officers and genetic engineering

Organizing and distributing first-aid supplies

Preparing and processing cost center and budget data from SAP in Excel

Providing backup support for hazardous substances management and accident reporting





Participating in the MDC secretarial coordination meetings and communicating relevant information within the Staff Unit

Requirements

Completed vocational training as a foreign language secretary, office management professional with appropriate proof of foreign language proficiency, or a comparable qualification

Very good written and spoken German and English

Professional experience in an assistant, secretarial or office administration role

Proficiency in common IT applications and Microsoft Office

An independent, structured and service-oriented approach to work

Strong organizational skills and a high degree of initiative

A responsible and discreet approach to handling confidential information and personal data

A solution-oriented and reliable way of working

An open, communicative and team-oriented personality

Knowledge of data protection and confidentiality requirements

Ideally, experience with administrative processes in public-sector or scientific institutions

We offer

international working setting with communication in English and German

interesting career opportunities and a range of opportunities for further qualification and training

Compatibility of family and career certified by the workandfamily audit ("berufundfamilie audit" )

Support for "New Berliners" through the MDC Welcome & Family Office

You Also Benefit From

a remuneration in accordance with the collective agreement for the federal public service (TVöD-Bund), including additional company pension schemes

a secure job

flexible working hours and childcare support

the possibility of mobile working

an idyllic green campus, which is easily accessible by bicycle, public transport or car

free use of Nextbike from the Buch S-Bahn station to the campus

Subsidy for the job ticket as well as discounts in the campus canteen

On-campus health and fitness center

additional health benefits such as flu vaccination, eye test, ergonomics advice at the workplace

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📌 Team Assistant / Foreign Language Secretary (f/m/d) (Ontario)
🏢 Max Delbrück Center
📍 Ontario