Executive Administrative Assistant - Invitation Project

> THE PROJECT
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> We are building a subscription-based coaching platform for relational evangelism. Designed to inspire and equip ordinary Christians to connect with and pray for up to five non-Christians in their sphere of influence, helping them discover Jesus.
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> Everything we create is grounded in Scripture, shaped by grace, and built to honour the journey of every person our users reach. We're a small, passionate team in an early and exciting season of building, and we're looking for someone who wants to be part of something meaningful from the ground up.
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> THE POSITION
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> We are looking for an Executive Administrative Assistant who is organized, proactive, and energized by bringing order to a growing organization. This role sits at the center of our operations, supporting our Founder directly on company-building priorities, while also managing the day-to-day administrative needs that keep our team running well.
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> The candidate will be the person who makes sure things don't fall through the cracks: tracking what needs to happen, following up with the right people, keeping files clean, and turning rough notes into polished documents.
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> This is a full-time position based in the Metro Vancouver / Surrey area.
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> RESPONSIBILITIES
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> Leadership Team Support
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> - Provide administrative support to the Founder, Product Manager, and Production Manager — scheduling, correspondence, document preparation, and coordinating with external parties
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> - Manage calendars and meeting logistics across the leadership team
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> - Take and distribute meeting notes and summaries
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> - Track action items and follow-ups on behalf of the team
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> - Handle administrative tasks that pull leadership away from their core work
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> Operations & Administration
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> - Own and maintain digital filing systems across the organization
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> - Track contractor agreements and ensure all paperwork is complete and properly filed
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> - Monitor contractor payment schedules and outstanding invoices
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> - Manage payroll administration through platforms such as Payworks
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> - Support onboarding and offboarding of team members and contractors
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> - Maintain a shared calendar of key deadlines: payments, renewals, filings, and deliverables
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> - Turn rough notes, verbal input, and drafts into polished, ready-to-use documents
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> QUALIFICATIONS AND SKILLS REQUIRED
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> - Must be a dedicated Christian and willing to sign a statement of faith
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> - Willingness to sign a non-disclosure, non-compete agreement.
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> - Post-secondary education or equivalent professional experience
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> - Robust proficiency with Google Workspace (Drive, Docs, Sheets, Calendar, Gmail)
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> - Experience with (or ability to quickly learn) payroll platforms (e.g., Payworks), project management tools (e.g., Monday.com), and document management systems
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> - Exceptional attention to detail and follow-through
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> - Strong written and verbal communication skills; able to draft polished documents and correspondence with minimal direction
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> - Comfortable managing shifting priorities without losing track of what matters
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> - Discreet and trustworthy with confidential information
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> - Self-directed; notices what needs doing and takes initiative without being asked
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> - Basic bookkeeping knowledge or familiarity with accounting workflows an asset
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> - Experience in a startup or early-stage organization is an asset
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> COMPENSATION:
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> - Salary $60,000 - $65,000 Annually

📌 Executive Administrative Assistant - Invitation Project (Langley)
🏢 Christian Career]
📍 Langley