Position Details

Position Information

Position Title Academic Timetable and Scheduling Coordinator

Research Project

Department/Unit Registrar's Office

Location Halifax, Nova Scotia, Canada

Posting Number S257-26

Employee Group DPMG

Position Type Term

Duration of Contract (if applicable) 11 months

Employment Type Full Time

Full time Equivalency (FTE) 1.0

Salary $55,850 - $74,599 per annum, 35 hours per week

Classification ADM-04

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary The Registrar’s Office oversees academic scheduling and timetable operations that support course delivery across the university. Reporting to the Assistant Registrar, Timetable and Academic Scheduling Systems, the Academic Timetable and Scheduling Coordinator manages the University’s academic timetable and provides expertise in scheduling, classroom utilization, and space planning.

Key Responsibilities

- Manage the creation of the University’s academic schedule which includes negotiating with over 80 departments to ensure that their approximately 9,000 lectures, labs and tutorials are appropriately scheduled.
- Act as the primary institutional resource regarding classroom options and process details for booking both common pool and locally managed classrooms for the Registrar’s Office Timetable and Scheduling Systems team, as well as faculty and departmental administrators.
- Responsible for conflict resolution for the University’s academic schedule – primary contact for departmental administrators and professors when scheduling conflicts occur.




- External training of departmental administrators and/or faculty members on the preparation and submission of academic scheduling details by creating and maintaining a training program for departmental academic schedulers.
- Internal training and general administrative duties including training other members of the Timetable team, maintaining training support documentation, supporting the maintenance of the University’s Timetable and Scheduling Systems’ operational needs.
- Maintain a thorough knowledge of all University policies and procedures pertaining to scheduling, as well as a thorough technical aptitude in all scheduling software used by the University (lnfoSilem EnCampus Suite, lnfoSilem EnCampus Enterprise, and Banner Production).

Note The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

- Undergraduate degree plus a minimum five years’ of progressively responsible experience in a university environment (or an equivalent combination of education and experience).
- Demonstrated experience in training or education, with strong presentation skills and familiarity with communications development.
- Excellent problem solving, organizational, and negotiation skills.
- Experience in a high-volume customer service area.
- Experience with Banner Production.

Assets

- Experience with InfoSilem EnCampus software products, or similar.

Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

- Self-Awareness & Professionalism
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service





Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.

For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Dalhousie

University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 2

Open Date 08/12/2026

Close Date 08/19/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/21954

📌 Academic Timetable and Scheduling Coordinator (Halifax Regional Municipality)
🏢 Dalhousie University
📍 Halifax Regional Municipality