Duties & Responsibilities This is a for all accounting clerks. Your primary responsibilities areas are highlighted with an asterix ().

Purchasing

Assist Haisla Nation staff with purchase order requests.

Process purchase orders verifying the details such as quantities, prices, delivery dates and approval.

Centralized purchasing for selected items, e.g. groceries and office supplies.

Set up new A/P vendors and maintain A/P vendor records in accounting system.

Train internal stakeholders on PO system and process.

Ensure purchase is within an approved budget.

Match invoices to purchase orders.

Accounts Payable

Process and verify invoices, ensuring appropriate documentation and authorization.

Communicate with vendors to confirm order details, resolve discrepancies, and track deliveries.

Process payments.

Reconcile accounts payable transactions and resolve any discrepancies.

Reconcile vendor accounts to vendor statements.

Match purchase orders to vendor invoices.

Bank Reconciliations

Perform semi-monthly bank reconciliations.

Follow up on outstanding items, reversed transactions and resolve discrepancies.

Assist with the preparation of monthly tax returns.

Perform membership payments.

Perform investment and gl reconciliations.

Accounts Receivable

Prepare and issue invoices.

Track and follow-up on outstanding accounts receivable; collections.

Document and record cash receipts and bank deposits accurately.

Reconcile revenue to funding agreements, follow up on discrepancies.

General Ledger and Administration

Prepare and record transactions in the accounting system, e.g. journal entries.

Track and administer journal entries, new department requests, meeting notes, finance internal logs.

Assist with budgeting and regular reporting process, support variance analysis process.

Provide support to Director Finance, Manager Finance and administrative support to the Finance Team.

General Accounting Duties





General accounting, including month end and annual procedures.

Record and track expenses and revenue.

Reconcile GL accounts.

Assist with developing procedures in relation to financial transactions.

Assist with annual audit.

Provide financial support to Program Area managers.

Assist with analysis of Program Area financial information – example -variance analysis.

Recommend and implement improvements to accounting systems and management practices.

Provide backup, as needed, for the Finance Department for other accounting clerks.

Compliance and Documentation

Maintain accurate financial records for audit and internal review purposes.

Ensure that deadlines are met.

Review agreements for program areas to ensure compliance.

Assist in financial capacity development of the Finance Department employees and Program Managers.

Ensure accuracy and compliance to accounting standards, procedures and internal controls.

Communicate timely and professionally with internal and external stakeholders. Other related duties as required.

Why Join

Us? We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

Extended health and dental coverage Pension matching up to 5.5% 10 days of standard vacation 5 days of paid self-care days 10 days of paid sick leave 10 paid days during the Christmas office closure 5 days of other leave for personal matters (e.g., medical appointments or household emergencies) Career development and training opportunities Employee assistance program (EAP) * Cultural leave and wellness initiatives Salary Range: $30.35/hr - $35.71/hr Position Type: Full-time Number of Openings: 1 Closing Date: Will remain open until the position is filled. While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

📌 Accounting Clerk - Purchasing (Kitsumkalum)
🏢 Haisla Nation
📍 Kitsumkalum