Job Title: Accounts Payable Administrator

Reports to: Sr Manager of Financial Operations

Responsible For: Accounts Payable Functions

Job Summary: The Accounts Payable Administrator is responsible for efficiently managing the company’s payables, maintaining organized file systems, processing vendor payments, and performing reception duties. This role ensures timely, accurate, and compliant payment processing, while maintaining strong vendor relationships and internal recordkeeping. This role requires an individual who exemplifies the company values of humble, driven, and solutions oriented.

Humble – Employees that are team players and are respectful of others and the job at hand. Outstanding team players lack excessive ego or concerns about status. Humble employees are quick to point out contributions of others and slow to seek attention of their own.

Driven – Employees who are motivated and focused on self improvement. Driven or hungry employees are always looking for more. More things to do, learn, and take responsibility for. They never have to be pushed by a manager to work harder because they are self-motivated and diligent.

Solutions Oriented – Employees who focus on solving, and preventing problems from occurring, not just identifying them. This is equal parts of problems with systems and processes and the common sense that an employee has about people. They are aware, act appropriately, ask good questions, and listen to understand.

Role and Accountability:

- Manage accounts payable processes, including receiving, reviewing, and processing vendor invoices in a timely and accurate manner.




- Maintain organized and up-to-date file systems for invoices, purchase orders, and payment records.
- Verify purchase orders to confirm evidence of order placement and proper signing authority.
- Verify receiving documentation to ensure evidence of receipt of goods.
- Prepare invoices with proper coding, ensuring accurate distribution of HST to the appropriate account.
- Maintain an up-to-date vendor master file, ensuring accurate and current vendor information.
- Prepare weekly cheque runs and ensure timely processing of payments.
- Handle reception duties, including answering phones, greeting visitors, and directing inquiries to the appropriate departments.
- Reconcile payments with invoices and resolve any discrepancies.
- Process vendor payments adhering to payment terms and company policies, ensuring accuracy and timeliness.
- Follow established Standard Operating Procedures (SOPs), policies, and procedures, and provide feedback to supervisors when updates or improvements are needed.
- Execute daily responsibilities to meet departmental goals while adhering to company values (Humble, Driven, Solutions-Oriented).
- Provide feedback and suggestions to improve processes within the scope of the role.
- Attend relevant department and company-wide meetings,



including Level 10 meetings, contributing to organizational alignment and effectiveness.
- Collaborate cross-functionally to address challenges, develop solutions, and align strategies with company goals.
- Utilize Microsoft To-Do (or similar) for task tracking and reminders, ensuring productivity and accountability.
- Perform other duties as assigned.

Knowledge, Skills and Abilities:

- Proficiency in accounts payable processes and software, including FAMOUS.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent organizational skills, with the ability to prioritize tasks effectively.
- Good communication and interpersonal skills for interacting with vendors and internal stakeholders.
- Ability to work efficiently both independently and as part of a team.

Education and Experience:

- High school diploma or equivalent required; post secondary education in accounting or related field is preferred.
- 2-3 years of experience in accounts payable or related finance role.
- Proficiency in Microsoft Office suite, particularly Excel.
- Experience with payment reconciliation and vendor management preferred.
- Familiarity with FAMOUS is an asset.

In accordance with the Ontario Human rights Code and the Accessibility for Ontarians with Disabilities Act, The Company is an equal opportunity employer who is committed to providing an inclusive and barrier free recruitment and selection process. Applicants should advise Human Resources if they require any type of accommodation during the recruitment process.

📌 Accounts Payable Administrator (Simcoe)
🏢 Schuyler Farms, Norfolk Cherry Company, and Norfolk Fruit Growers Association
📍 Simcoe