Company Overview

Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values and leadership accountability, and as part of that culture, we believe in the growth and development of our ambassadors.

We currently have an accounts payable (AP) administrator position available at the Coast Capri Hotel.

Job Overview The Coast Capri Hotel accounts payable (AP) professional is responsible for processing property expenses, managing vendor relationships, and verifying the financial legitimacy of inventory shipments like food, beverage, and linens. This role ensures smooth day-to-day hospitality operations by completing timely payments while enforcing internal cost controls.

Key Responsibilities

- Invoice Verification: Match vendor invoices against hotel purchase orders (POs) and department receiving logs (three-way matching).
- Disbursement & Payments: Prepare weekly payment batches, including physical cheques, electronic funds transfers (EFT), ACH, wire transfers and credit card payment.
- Vendor Management: Research and resolve payment discrepancies and serve as the main point of contact for external suppliers.
- Department Liaison: Audit food, beverage, and operational supply invoices alongside chefs and department heads to confirm accurate pricing and quantities.
- Reconciliations: Reconcile monthly vendor statements, travel agency commissions and corporate credit card(s).
- Month-End Support:



Compile monthly expense accruals and process ledger reports to assist the Financial Controller with period-end closing.
- Petty Cash Governance: Audit internal employee expense reimbursements and track cash variances against standard operating procedures (SOPs).

Required Qualifications & Skills

- Education: High school diploma required; a diploma or degree in Accounting, Finance, Business Administration or Hospitality is highly preferred.
- Experience: 1–3 years of accounting or clerical experience, ideally within a high-volume hospitality, restaurant, or retail setting.
- Accounting Software: Proficiency with accounting software preferrable Dynamic 365MS. Similar software, Oracle Net Suite or Sage would also be applicable.
- Technical Skills: Advanced functionality in Microsoft Excel for compiling formulas and complex financial spreadsheets.
- Core Competencies: Exceptional organizational skills, strict attention to mathematical detail, and strong dispute-resolution abilities.

Join us to be part of a vibrant team that values your expertise! We’re committed to supporting your skilled growth while providing a rewarding work environment focused on excellence in hospitality finance operations. Pay: $47,000.00-$52,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Store discount
- Vision care

Work Location: In person

📌 Accounts Payable (AP) Administrator (Kelowna)
🏢 Coast Capri Hotel
📍 Kelowna