Administrative Assistant – Procurement & Operations

We are seeking a detail-oriented Administrative Assistant with experience in procurement, purchasing, and accounting support to join our growing marine engineering company. This role is ideal for someone who enjoys coordinating with suppliers, managing purchasing activities, and supporting day-to-day operations in a fast-paced environment.

This is an excellent opportunity to develop professionally within a dynamic and expanding company.

Key Responsibilities

Procurement & Purchasing

- Source machine parts and industrial components from domestic and international suppliers
- Prepare, issue, and manage Requests for Quotation (RFQs)
- Create, process, and track Quotations and Purchase Orders (POs)
- Follow up with suppliers to obtain quotations, confirm deliveries, and resolve order issues
- Issue invoices
- Maintain supplier pricing and procurement records
- Coordinate purchasing activities to ensure timely delivery of parts
- Communicate with customers and suppliers regarding order status and procurement updates

Accounting & QuickBooks/Sage

- Process customer and supplier invoices using QuickBooks/Sage Accounting
- Support Accounts Payable (AP) and Accounts Receivable (AR)
- Enter financial transactions and maintain accurate accounting records
- Assist with payment tracking, reconciliations, and reporting
- Maintain purchasing and accounting documentation

Shipping & Logistics

- Arrange domestic and international shipments
- Prepare shipping documentation and customs paperwork
- Coordinate packing and freight with carriers
- Track shipments and communicate delivery updates to customers

Administrative Support





- Prepare correspondence, reports, quotations, invoices, and other business documents
- Manage incoming emails, mail, and telephone inquiries
- Maintain electronic and paper filing systems
- Order office supplies and maintain inventory
- Record meeting minutes and assist with general office administration
- Support office procedures and operational documentation

Qualifications

- Experience in procurement, purchasing, supply chain, or operations coordination
- Experience using QuickBooks/Sage Accounting (preferred)
- Understanding of Accounts Payable and Accounts Receivable processes
- Strong organizational and multitasking skills
- Excellent attention to detail
- Ability to prioritize multiple deadlines in a fast-paced workplace
- Strong communication and customer service skills
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Ability to work independently while collaborating with a small team
- Experience with international purchasing or logistics is an asset
- Typing speed of 50 WPM or higher is preferred
- Valid Class 5 Driver's Licence is an asset

Requirements

- Must be a Permanent Resident or Canadian Citizen

Compensation

- $23/hour during probation
- $25/hour after successful completion of probation

About Us We are a Canadian marine engineering company specializing in the supply of industrial engine parts and technical solutions to marine and industrial customers worldwide.

Websites

- www.impeg.com
- www.mechtronics.ca
- www.governorcontrol.com

Job Type: Full-time Pay: From $23.00 per hour

Benefits

- Extended health care
- On-site parking

Education:
- Secondary School (preferred)

Work Location: In person

📌 Administrative Assistant (Richmond)
🏢 Mechtronics Technology Inc. IMPEG
📍 Richmond