Administrative & Marketing Coordinator

Job Type: Full-time

Work Location: On-site / In Person

Schedule: Monday to Friday, Day Shift

About Us

Imperial Capital Homes is a growing custom home building and general contracting company serving the Greater Toronto Area. Our work includes custom homes, home additions, major renovations, commercial construction, and project management.

We are looking for a reliable and organized Administrative & Marketing Coordinator to support our daily office operations, project coordination, recruitment, and marketing activities.

This is a hands-on position suitable for someone who is organized, comfortable communicating with different people, and interested in learning about the construction and real estate industries. The ideal candidate should also be comfortable appearing in or recording short videos for the company’s social media platforms.

This is an on-site position and cannot be performed remotely.

Key ResponsibilitiesAdministration and Coordination

- Provide daily administrative support to management and project team members
- Organize company documents, reports, spreadsheets, contracts, invoices, and project records
- Manage emails, phone calls, appointments, meeting schedules, and general correspondence
- Communicate with clients, suppliers, subcontractors, consultants, government departments, and other companies
- Assist with meeting preparation, document organization, and meeting minutes
- Track project information, outstanding documents, deadlines, and follow-up items
- Assist with purchasing office and project-related supplies
- Coordinate courier deliveries, equipment maintenance, and general office needs
- Assist with recruitment, including posting job advertisements, reviewing applications, and scheduling interviews
- Help with employee onboarding and maintain basic personnel records
- Perform other administrative and coordination duties as required

Marketing and Social Media
- Assist with managing the company’s Instagram, TikTok, YouTube, Xiaohongshu,



Google Business Profile, and website
- Visit company projects or showrooms when required to take photos and record videos
- Create simple short-form videos showing construction progress, completed projects, company activities, and behind-the-scenes content
- Be comfortable appearing on camera when needed
- Edit and publish basic videos, photos, captions, and social media posts
- Help organize project photos, videos, and marketing materials
- Assist with client reviews, promotional campaigns, events, and showroom activities
- Monitor incoming inquiries from social media and forward qualified leads to management
- Help maintain a consistent and professional company image across online platforms

Qualifications
- College diploma or university degree in business, administration, marketing, communications, real estate, construction management, or a related field is preferred
- Previous experience in administration, office coordination, marketing, construction, real estate, design, or property management is preferred
- Strong written and verbal communication skills in English
- Proficiency in Microsoft Office, Outlook, Excel, and other standard office software
- Comfortable using social media platforms and learning basic photo and video editing tools
- Able and willing to record videos and create social media content
- Strong organizational, scheduling, and follow-up skills
- Detail-oriented, dependable, and able to manage multiple tasks
- Professional when communicating with clients, suppliers, trades, and team members
- Willing to learn about construction procedures, contracts, permits, project documentation,



and industry terminology
- Basic knowledge of accounting, invoicing, real estate, or construction is an asset
- Mandarin Chinese is an asset but not required
- A valid driver’s licence and access to a vehicle are assets because occasional local project visits may be required

Ideal Candidate You may be a good fit for this position if you:
- Take initiative instead of waiting to be reminded about every task
- Are comfortable working in a growing company where responsibilities may vary from day to day
- Can communicate professionally while maintaining a friendly attitude
- Enjoy organizing information and following up on outstanding items
- Are interested in construction, real estate, design, or social media marketing
- Are willing to learn new systems and develop with the company
- Can balance detailed administrative work with creative marketing responsibilities

What We Offer
- Competitive compensation based on experience
- Performance-based bonus opportunities
- Opportunities to learn about construction, real estate, project management, and business operations
- Opportunities for skilled growth and promotion
- Access to the software, equipment, and tools required for the position
- Exposure to active construction projects and high-end residential work
- A supportive, practical, and collaborative working environment

Application Requirements Please submit your résumé along with a short introduction explaining:
- Your relevant administrative or marketing experience
- Any experience related to construction, real estate, design, or property management
- Whether you are comfortable recording, editing, and appearing in short social media videos
- Your availability to work full-time on-site

Applicants may also include links or samples of social media content, photography, or videos they have previously created. www.icdevelopments.com

职位类型：全职, 应届生

薪资： 每小时$20.00起

Work Location: 现场办公

📌 Administrative & Marketing Coordinator (Toronto)
🏢 Imperial Capital Developments
📍 Toronto