National Sign & Design Group is looking for an Administrative & Marketing Coordinator — the kind of person who keeps a whole company running smoothly, spots what needs doing before anyone asks, and can jump from an invoice to an Instagram post to a supplier call without breaking stride.

This isn't a "sit at a desk and file things" job. You'll be the connection between admin, accounting, sales, and marketing — working with our team, our clients, and our suppliers to keep everything moving. If you love variety, hate being bored, and take pride in being the person everyone counts on — this is your seat.

You'll be working alongside a team that produces graphics for Adidas, Sephora, Revlon, Paramount Plus, Warner Brothers, and other major brands. 35 years in business, growing fast, and looking for someone sharp to help us scale.

What You'll Do:

Office & Operations

- Keep the day-to-day running smoothly and the office organized
- Assist with payroll and employee documentation
- Maintain company records, files, and internal documentation
- Be the point of contact for employees, clients, and suppliers

Accounting & Sales Support

- Prepare and send estimates and invoices
- Handle bookkeeping and transactions in QuickBooks
- Track outstanding invoices and follow up on payments
- Order materials and supplies for projects
- Communicate with suppliers on pricing, availability, and orders
- Keep customer and sales info accurate and up to date
- Support the sales team through the quoting and follow-up process

Marketing & Business Development

- Help manage and update the company website
- Create and schedule content for our social media accounts
- Assist with email marketing campaigns
- Maintain customer info in the CRM
- Support lead generation and business development
- Help create marketing materials and promotional content




- Keep our brand looking sharp and consistent across every digital platform

What We're Looking For:

- Highly Organized — you juggle 10 things at once and drop none of them
- Strong Communicator — professional, personable, and confident on the phone, on email, and in person
- Proactive & Self-Motivated — you don't wait to be told; you see what needs doing and do it
- Cool under pressure — priorities shift, deadlines move, and you roll with it
- Strong computer skills and comfortable learning new systems
- Sharp attention to detail — typos and missed invoices bug you
- Willingness to wear multiple hats and take on new responsibilities as we grow

Nice to Have:

- Previous admin, office coordination, or similar experience
- QuickBooks experience
- Experience with social media, email marketing, CRM systems, or website management
- Proficiency with Microsoft Office or similar business software

Why Join Us:

- Be part of a 35-year-old company that still moves like a startup
- Work with iconic brands and see your work behind some of the biggest events in the country
- Real variety — no two days look the same
- A team that respects sharp, self-starting people and gets out of their way
- Growth opportunity — this role can go in a lot of directions as you grow with us
- Competitive pay based on experience

If you're the kind of person who takes ownership, gets things done, and wants to be at the center of a fast-moving business — send us your resume and a short note telling us why you'd be a fit. National Sign & Design — We Don't Just Print It. We Make It Stick.

Pay: $60,000.00-$75,000.00 per year

Perks

- Casual dress

Application question(s):
- Which of the following do you have experience with? (select all that apply)

Social media management

CRM systems

Email marketing

Website management

Experience

- administrative or office: 1 year (preferred)

Work Location: In person

📌 Administrative & Marketing Manager (Mississauga)
🏢 National Sign u0026 Design
📍 Mississauga