ADMIN & HR LEAD – CHILDCARE

Location: Alberta

Employment Type: Full-Time

Position: Admin & HR Lead

Industry: Early Learning & Childcare

We are looking for an experienced, organized, and highly dependable Admin & HR Lead to join our childcare management team.

This position is ideal for someone who is confident managing human resources, administrative operations, staff documentation, recruitment, compliance, and employee relations within a fast-paced childcare workplace.

The successful candidate will work closely with senior management and Program Supervisors to ensure that staffing, HR processes, documentation, and administrative requirements are handled accurately, consistently, and in accordance with organizational policies and Alberta childcare requirements.

Key ResponsibilitiesHuman Resources & Staffing

- Lead the recruitment and hiring process, including job postings, screening, interviews, reference checks, and onboarding.
- Coordinate new employee documentation and ensure all required records are complete before employees begin working.
- Maintain accurate and up-to-date employee files.
- Monitor staff certifications, training, First Aid/CPR, criminal record checks, vulnerable sector checks, and other required documentation.
- Track employee attendance, leaves, resignations, terminations, and changes in employment status.
- Work closely with Program Supervisors regarding staffing needs, vacancies, employee concerns, and scheduling matters.
- Support management with employee performance concerns, workplace issues, investigations, and disciplinary processes.
- Ensure staff changes and employment information are communicated to payroll accurately and on time.
- Maintain confidentiality of employee and organizational information.

Alberta Childcare Compliance
- Ensure HR documentation and staff records meet applicable Alberta childcare licensing requirements.
- Monitor staff qualifications and required documentation to support licensing compliance.
- Assist with licensing inspections, requests for documentation, investigations, and follow-up requirements.
- Maintain organized records and ensure documents can be provided promptly when required.
- Stay informed about changes to Alberta childcare legislation, regulations, policies,



and employment requirements.
- Work with management and Program Supervisors to ensure compliance expectations are consistently implemented across centres.

Administration
- Oversee day-to-day administrative processes and ensure deadlines are met.
- Maintain organized electronic and physical records.
- Prepare reports, staff documentation, letters, forms, and other administrative materials.
- Manage employee correspondence and HR-related communication.
- Assist with payroll administration by ensuring employee changes and required information are submitted accurately and on time.
- Maintain HR trackers, staff lists, training records, and other internal databases.
- Support management with audits, reporting, documentation, and special projects.
- Identify administrative gaps and implement processes to improve efficiency and accountability.

Leadership & Communication
- Serve as a key point of contact for employees and Program Supervisors regarding HR and administrative matters.
- Provide clear direction and support to management and staff.
- Handle sensitive and confidential matters with professionalism and discretion.
- Follow up on outstanding documentation and ensure staff and supervisors meet established deadlines.
- Maintain professional communication across all levels of the organization.
- Work collaboratively with senior management to implement policies, procedures, and organizational changes.

Qualifications & Experience
- Previous experience in Human Resources, administration, childcare management, or a related field.
- Experience working in a licensed childcare environment is strongly preferred.
- Strong understanding of Alberta childcare licensing requirements is an asset.
- Knowledge of employment standards and HR best practices.
- Excellent organizational and time-management skills.
- Solid written and verbal communication skills.




- High level of attention to detail and accuracy.
- Strong problem-solving and decision-making abilities.
- Ability to handle confidential and sensitive information appropriately.
- Proficiency with Microsoft Office, Google Workspace, HR/payroll systems, and other administrative software.
- Ability to manage multiple priorities and meet strict deadlines.
- Previous experience in a leadership or supervisory role is preferred.

The Ideal Candidate

We are looking for someone who is:

✔ Highly organized and detail-oriented

✔ Accountable and dependable

✔ Confident and professional in communication

✔ Comfortable handling difficult or sensitive employee matters

✔ Proactive and able to identify issues before they become problems

✔ Knowledgeable about HR processes and childcare compliance

✔ Able to work independently while collaborating effectively with management

✔ Comfortable working in a fast-paced, multi-centre childcare workplace

This position requires someone who can take ownership of responsibilities, follow through on commitments, maintain accurate records, and hold others accountable for meeting organizational and compliance requirements.

What We Offer

- Competitive compensation based on experience and qualifications
- Leadership and career development opportunities
- Supportive management environment
- Opportunity to work with an established childcare organization
- Meaningful leadership role with opportunities to contribute to organizational growth
- Collaborative and professional workplace

If you are an experienced HR and administrative professional who enjoys working in a dynamic childcare environment and is ready to take ownership of HR, compliance, and administrative operations, we would love to hear from you.

Please submit your resume and cover letter outlining your relevant HR, administrative, leadership, and/or childcare experience.

We thank all applicants for their interest; only candidates selected for an interview will be contacted.

Pay: From $20.00 per hour

Benefits

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Admistrative Lead Childcare (Airdrie)
🏢 Airdrie Daycare Centres
📍 Airdrie