Royal LePage Pinnacle is a growing real estate brokerage serving agents and clients across the GTA. We are looking for a reliable, organized, and detail-oriented Part-Time Brokerage Administrator / Listing Coordinator to support our brokerage operations, particularly during evenings and weekends.

This is an excellent opportunity for someone with real estate administrative experience who is familiar with MLS systems, WebForms, and brokerage paperwork and enjoys working in a fast-paced, professional office environment. Key Responsibilities

MLS & Listing Administration

Broker load and manage MLS listings through TRREB/REALM

Input and maintain listing information accurately and efficiently

Upload and manage property photographs and listing attachments

Scan, upload, and organize listing documentation

Process new listings, price changes, extensions, cancellations, relists, and other listing-related changes

Ensure listing information accurately reflects the corresponding brokerage paperwork

Assist with maintaining accurate and up-to-date listing records Real Estate Documentation

Prepare and process offers, amendments, waivers, notices, and other real estate documentation using WebForms

Review documents for completeness and accuracy

Scan, file, and organize transaction and listing documentation

Ensure required paperwork is properly maintained and accessible Deposit Administration

Monitor the brokerage bank account for incoming deposits

Process and record new deposit receipts

Receive physical bank drafts and other deposit documentation

Issue deposit receipts upon receipt and confirmation of funds





Maintain accurate records of deposits and supporting documentation

Communicate deposit information to the appropriate brokerage team members Administrative & Office Support

Maintain and update client databases, spreadsheets, and internal records

Assist with general administrative duties including filing, photocopying, scanning, printing, and document organization

Maintain organized electronic and physical filing systems

Greet and assist clients, visitors, agents, and team members in a professional and friendly manner

Respond to general inquiries and direct questions to the appropriate team member when required

Support the day-to-day operations of the brokerage

Help maintain a clean, organized, and professional office environment

Ensure reception and common areas are clean, organized, and presentable Preferred Qualifications

Previous experience in a real estate brokerage, real estate administration, or similar administrative role

Familiarity with TRREB / REALM

Experience with WebForms

Knowledge of standard Ontario real estate forms and documentation

Familiarity with Google Drive and Google Workspace

Proficiency in Microsoft Office, particularly Word and Excel

Strong computer,



email, and internet skills

Knowledge of real estate marketing and social media platforms is considered an asset

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Ability to multitask and prioritize competing deadlines

Strong communication and interpersonal skills

Qualified, friendly, and service-oriented approach

Ability to work independently and exercise good judgment

Reliable and comfortable working evenings and weekends What We're Looking For The successful candidate will be someone who takes pride in being organized, accurate, responsive, and dependable. This role requires someone who can work independently, follow established brokerage procedures, and understand the importance of accuracy when handling MLS information, real estate documentation, and deposits.

A strong candidate will be comfortable working in a fast-paced brokerage environment and will have an understanding of the importance of confidentiality, professionalism, and attention to detail when dealing with agents, clients, and transaction-related information. Schedule

This is a part-time position primarily requiring weekend and select evening availability.

The successful candidate must be flexible and available to provide brokerage coverage during evenings and weekends, based on operational requirements and scheduling. How to Apply

Please submit your resume and a brief summary outlining your relevant real estate administration experience and availability.

📌 Brokerage Administrator / Listing Coordinator (Oakville)
🏢 Royal LePage Pinnacle Real Estate
📍 Oakville