Connium Management Inc. is seeking a Chinese-Speaking Office Administrator / Property Administrator to join our property management team in Markham, Ontario.

This is a dual-role position providing head office administrative support while assisting Property Managers with the day-to-day administration of residential and commercial condominium properties.

Key Responsibilities

Office Administration

- Manage daily office administration, supplies, equipment, vendors, and office maintenance.
- Coordinate office contracts, services, subscriptions, insurance, telephone, internet, and other administrative matters.
- Coordinate staff meetings, events, onboarding, employee records, and internal communications.
- Maintain organized company files, policies, procedures, and records.
- Provide administrative and scheduling support to the CEO and management team.
- Assist with company marketing, LinkedIn, advertising, and business cards.
- Coordinate approved contractor/vendor applications and documentation.

Property Administration

- Assist Property Managers with the daily administration of residential and commercial properties.
- Prepare and coordinate Status Certificates, Information Certificate Updates, PICs, N Forms, and other condominium documents.
- Maintain accurate property records, contracts, warranties, correspondence, Board minutes, and owner/tenant information.
- Coordinate contractors, maintenance, repairs, inspections, landscaping, snow removal, HVAC, fire/life safety, and other services.




- Obtain quotes and follow up on repair and maintenance work.
- Verify contractor WSIB and insurance certificates before work begins.
- Communicate with owners, tenants, contractors, vendors, and other stakeholders.
- Assist with Board and AGM meeting packages, notices, meeting logistics, and minutes.
- Prepare Manager Reports and assist Property Managers with reports, compliance tracking, and administrative follow-up.
- Ensure property tasks, records, and deadlines are completed accurately and on time.

Qualifications
- Fluent in English and Chinese (Mandarin and/or Cantonese).
- 2+ years of office administration or property administration experience preferred.
- Condominium/property management experience is a strong asset.
- Knowledge of the Ontario Condominium Act is an asset.
- Strong organizational, communication, and follow-up skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Experience with Yardi Voyager or other property management software is an asset.
- Valid driver's licence and access to a vehicle is an asset.

What We Offer
- Full-time, permanent position
- Monday to Friday
- Qualified and supportive work environment
- Training and opportunities for career growth

Please submit your resume through Indeed. Only candidates selected for an interview will be contacted. Pay: $43,000.00 per year

Benefits

- Dental care
- On-site parking

Work Location: In person

📌 Chinese Speaking Office Admin / Property Admin (Markham)
🏢 Connium Management
📍 Markham